Administrative Asst II

San Marcos, TX

Texas State University

Administrative Asst II
Posting Number: 2026578
Location: San Marcos
Department: School of Jrnlism & Mass Comm
Recruitment Type: University-Wide Recruiting
Job Type: Full-Time
Monthly Salary: $3,173 – $3,583.34
Job Category: Non-Exempt

Required Qualifications:

• Minimum of one year experience as an administrative assistant.
• Proficient in Microsoft Office Suite, including Word, Outlook, and Excel.
• Strong customer service skills in interacting courteously and confidentially with others when answering phones and in person.
• Ability to take initiative and work independently under moderate to little supervision on complex tasks and assignments
• Experience working as a team member and interacting with colleagues in a courteous manner.

Preferred Qualifications:

• Experience with TXST policies and procedures.
• Experience with TXST programs including SAP, Concur, Ready-Request work orders, Banner, CourseLeaf, and Follet Discover.
• Exceptional organizational abilities with a high level of attention to detail.
• Skilled in preparing clear, concise and grammatically correct correspondence, documents, and spreadsheets.
• Ability to multitask to meet deadlines while coping with frequent interruptions.
• Experience with Concur, preparing travel requests, mileage reimbursement, and process expense reports for students, faculty, and staff.

Job Description:

Responsible for providing administrative support in the School of Journalism and Mass Communication. This includes primary support responsibilities for SJMC programs and other department duties as assigned. This position is in person on the San Marcos campus.

Job Duties:

The Administrative Assistant II provides comprehensive administrative support to students, faculty, and staff within the School of Journalism and Mass Communication.

Front Office & Customer Service Create a welcoming and professional environment by greeting students, faculty, and visitors. Respond promptly to incoming phone calls and emails.Provide ongoing administrative support to departmental leadership and programs. Provide accurate information regarding programs, including basic registration guidance. Direct inquiries and provide referrals to appropriate campus resources as needed.

Administrative & Program Support Assist with student-related processes, including entering Media Practicum and Internship overrides. Support textbook adoption processes and submit work orders as required. Maintain and update unit records, including faculty office listings and contact directories each semester. Manage and update departmental emergency contact information. Train and supervise student workers in office procedures, customer service expectations, and daily operational tasks.

Travel & Financial Processing Prepare travel requests and coordinate travel arrangements for faculty, staff, and students. Process reimbursements and expense reports in accordance with university policies. Reconcile travel expenses and supply purchases to ensure accuracy and compliance. Support the Director with procurement card (P-Card) tracking, organization, and log maintenance.

Procurement & Office Operations Monitor office supply inventory and place orders through TSUS Marketplace. Order business cards, materials and supplies for faculty and staff. Coordinate and request guest parking, refreshments for visitors and events.

Other duties as assigned.

Additional Information to Applicants:

Job Open Date: 06/05/2026
Job Close Date: 06/19/2026
Open Until Filled: No
Normal Work Days: Monday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start: 8:00AM
Normal Work Hours End: 5:00PM

Posting Notices:

Legal and Required Notices:

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

In accordance with federal law, all new employees must complete the Form I-9 and provide acceptable documentation verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.

Quicklink: https://jobs.hr.txstate.edu/postings/57281

For a detailed description of this position and to apply, visit https://jobs.hr.txstate.edu/postings/57281 or call (512) 245-2557 or visit our office at 601 University Dr., J.C. Kellam Bldg., Suite 340.

About Texas State and San Marcos:
Texas State University is a emerging research institution located in the burgeoning Austin-San Antonio corridor and in the beautiful Texas Hill Country. It is the largest of eight campuses in the Texas State University System and one of the 75 largest universities in the country, with over 38,000 students and approximately 4,000 faculty and staff

Texas State is located in San Marcos, a growing community of over 50,000 people located about half way between Austin and San Antonio. Texas State enjoys a setting that is unique among Texas universities. The beauty of the crystal-clear San Marcos River and the stately cypress and pecan trees on the campus add to the charm of the university’s picturesque setting. Our location on the banks of the San Marcos River provides outdoor recreational activities throughout the year.

Why work @ Texas State?
Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
Generous paid time off: vacation, holidays, sick days and many more!
Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
Great professional development opportunities: choose from a variety of workshops, training, online learning and even access educational leave opportunities and reimbursement for academic courses
An inclusive Bobcat community: join our many social networks offered on and off-campus
Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions

By joining the Texas State Bobcat team, youll be a part of one of the most beautiful, diverse, and growing universities in the nation.

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