Administrative Clerk

Administrative Clerk

Glendale Community College

Salary: $4,031.25 – $4,444.45
Monthly

Job Number: 01154-2026

Location: Glendale, CA

Department: Admissions and
Records

Closing: Continuous

Description

Definition

Under general
supervision, performs a wide variety of general clerical and office support duties in accordance with clearly-defined procedures and
protocols; prepares and proofreads documents; greets visitors and explains general departmental policies, procedures and requirements;
maintains information in manual and electronic systems; performs routine financial clerical duties and other related duties as
assigned.

Supervision

Works under the direct supervision of the department manager.

Does not directly or
indirectly supervise other employees but may provide work direction to student workers and/or temporary employees.

Work
Schedule

40 hours per week, 12 months per year
Monday – Thursday 8:30am – 5:00pm, Friday – 7:00am –
3:30pm

Examples of Duties

The following duties and responsibilities are typical of those performed by
employees in this classification.

• Performs clerical and office support duties related to the administration of departmental programs
  and activities.
• Prepares a wide variety of forms and documents manually or using office equipment.
• Greets and assists
  employees, students, and/or the public in person, on the phone, on the computer or through other means of communication; takes and transmits
  messages or, if appropriate, refers inquiries to other individuals or offices; schedules appointments; accepts applications for programs or
  services; sorts and distributes mail.
• Provides customer service in a calm, helpful and effective manner; responds to questions and
  provides information regarding assigned departmental activities or functions; searches for, obtains and explains routine information
  regarding department rules, regulations, policies, procedures and administrative operations; assists with the completion of forms; may issue
  transportation passes, verification letters, certificates or other documents; receives program applications and provides basic program
  eligibility information.
• Develops and maintains logs and records pertaining to office operations; sorts, codes, files and retrieves
  correspondence, vouchers, forms, and other materials using standard alphabetical, numerical, or other manual and computerized filing
  systems; searches databases and record systems to gather, compile and report information.
• Gathers, compiles, maintains and processes
  routine financial and/or numerical records related to departmental administrative and/or academic operations; verifies and makes entries and
  notations in manual or automated systems; searches records and provides information and basic reports to management and/or other staff as
  required.
• Computes, collects and may receive monies and fees; performs basic mathematical computations and calculations; maintains
  basic ledgers, accounts, spreadsheets and/or databases; orders, receives, stores, issues and delivers supplies, books, materials, and
  equipment; maintains office inventories.
• May assist in coordinating departmental special events.
• Attends meetings and
  trainings as assigned; may prepare meeting materials and take meeting notes.
• May prepare flyers and informational materials
  regarding departmental events.
• May review and/or prepare time sheets, attendance records and other routine employment-related
  documents.
• May assist in updating departmental websites.
• May provide work direction to student workers or temporary
  employees.
• Performs other related duties as assigned.

Minimum Qualifications

The education,
training and experience qualifications are considered likely to provide the required knowledge and abilities to perform the above essential
duties.

Education and Experience:

High School Diploma or equivalent.

One (1) year of clerical or office
administrative experience.

Licenses/Certifications/Other Requirements:

None.

Knowledge
of:

• Clerical methods of data organization, collection and reporting.
• Standard office practices or
  procedures.
• Standard office software and modern office equipment.
• Standard formats for business letters and other
  communications.
• Methods of filing information using alpha, numeric and alphanumeric systems.
• Correct use of the English
  language, including spelling, punctuation and grammar.
• Principles and practices of customer service.
• Business
  arithmetic.

Ability to:

• Operate a variety of office equipment including computers and
  printers/copiers.

• Utilize standard office software (e.g., email, word processing, and spreadsheet
  software).
• Maintain confidentiality of sensitive and/or protected information.
• Prepare reports, correspondence and other
  documents using standard business formats.
• Prioritize work and complete assignments accurately and within established
  deadlines.
• Provide and obtain detailed information to/from others.
• Provide customer service with a high level of
  sensitivity, tact and patience.
• Exercise reasonable judgment in performing job duties.
• Perform and prioritize multiple
  tasks.
• Communicate effectively, both orally and in writing.
• Establish and maintain cooperative and effective working
  relationships with all employees and others encountered in the course of work.
• Demonstrate a sensitivity to, and understanding of,
  the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college
  students.

PHYSICAL AND MENTAL STANDARDS: The following physical and mental standards are identified as necessary to
perform the essential duties and responsibilities. However, reasonable accommodation may be made to enable individuals with disabilities to
perform the essential functions of the position.

• Mobility: frequent sitting for long periods; occasional kneeling,
  crouching, pushing, pulling, walking and standing; occasional reaching above and below desk level.
• Dexterity: frequent fine
  manipulation sufficient to operate a computer keyboard; frequent grasping to handle individual papers, write and take notes; and feel
  individual objects.
• Lifting: frequent lifting of papers, files, equipment and material weighing up to 10 pounds; occasional
  lifting up to 25 pounds.
• Visual Requirements: frequent use of vision sufficient to read files, documents, and computer
  screens and do close-up work.
• Hearing/Talking: frequent hearing and speaking in person and on the telephone.
• Emotional/Psychological Factors: frequent contact with others including extensive public contact; frequent deadlines and time-limited
  assignments.

ENVIRONMENTAL CONDITIONS:

Work is primarily performed in a standard office
environment.

Additional Information

The Administrative Clerk classification’s current salary range is R-22.

Starting salary: Step 1 $4,031.25 to Step 3 $4,444.45 per month, based on training and experience

Starting salary: Step 1 $4,031.25 to Step 6 $5,145.01 per
month (including longevity steps)

Internal applicants may be initially placed at a higher starting salary as outlined in the CSEA
Collective Bargaining Agreement.

For more information, please refer to the Classified
Confidential Classifications & Salary Schedule
Application Process
This position requires the
following documents to be attached to your online application in order to be considered:

• Resume

Please note: All
required documentation must be attached to the online application by the applicant. Additional documents not requested in the announcement
will not be reviewed.

Applications will be accepted until the position is filled. However, to
ensure full consideration, applications and any required attachments must be submitted by the first review date of April 21, 2026.
Applications with incomplete information (i.e. statements such as “see resume”) or missing documents will not be
reviewed.

Selection Process
All completed applications and application materials will be
screened to ensure that the minimum requirements stated in the job announcement are met. Those candidates who meet the minimum
qualifications will be invited to the college for an interview. All candidates will be notified of their final disposition in the selection
process.

Position Funding
This position is offered contingent upon funding. The district reserves the right to
extend, withdraw, and/or reopen this position at any time.

Commitment to Diversity and Equal Employment Opportunity
Employer
GCCD values diversity and recognizes that diversity in the academic environment fosters cultural awareness, promotes
mutual understanding and respect, and provides meaningful role models for all students. Our hiring processes support equal opportunity,
diversity, and provide equitable consideration for all candidates.

Accommodations

Consistent with the
Americans with Disabilities Act and applicable state and local laws, GCC provides reasonable accommodation to all individuals throughout the
recruitment process and during employment with the District.

To learn more about GCCD, please visit our website at glendale.edu

To apply, please visit https://www.schooljobs.com/careers/gccedu/jobs/5277505/administrative-clerk

jeid-ed10b844e
fff85439986f91058ee2ed2

Tagged as: CSS