Administrative Specialist II

Job Type: time type Full time

Job Number: job requisition id R0087503

Location:

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Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System will also view open
positions and apply within Workday by searching for “Find Jobs for Students”.

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If you close the browser or exit your application prior to submitting, the
application process will be saved as a draft. You will be able to access and complete the application through “My Draft Applications”
located on your Candidate Home page.

Closing Date:

Type of
Position:
Clerical

Workstudy Position:

No

Job
Type:
Regular

Work Shift:

Sponsorship
Available:

No

Institution Name:
Division of Agriculture of the University of Arkansas
The
University of Arkansas System Division of Agriculture is a state wide campus, with faculty based on University campuses, at Research and
Extension Centers and in every Arkansas county. It consists of the Arkansas Agricultural Experiment Station (AES) and the Arkansas
Cooperative Extension Service (CES), and is home to more than 1400 employees. The Division was established in 1959 and is headed by the
Vice-President for Agriculture. The Division headquarters is located in Little Rock with the rest of the University of Arkansas System
Administration. As an employer, the University of Arkansas System Division of Agriculture offers a vibrant work environment and a workplace
culture that promotes a healthy work-life balance.

Below you will find the details for the position including any supplementary
documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply
link/button.

If you have a disability and need assistance with the hiring process and require reasonable accommodations, please
contact the Division’s Office of Program & Employment Compliance at compliance@uada.edu.

For general application assistance or if you have questions about a job posting, please contact
Human Resources at 501-671-2219 or 479-502-9820.

Department:
CEA * Staff Chair * Benton
County

Department’s Website:

https://uaex.uada.edu/counties/benton/

Summary of Job Duties:
The Administrative
Specialist II is responsible for researching and preparing special reports, examining and verifying documents, and performing general office
duties.

Self-Management

• Organizes and prioritizes tasks effectively
• Deals appropriately with interruptions.
• Uses good judgment and decision making skills.
• Possess strong organizational skills with the ability to multi-task.
• Follows attendance and leave policies.
• Practices emotional control.
• Exhibits professional behavior and
  appearance.
• Ability to handle sensitive information in a confidential manner.
• Ability to work without close
  supervision.

Quality and Quantity of Work

• Produces high-quality and error free work
• Orders and maintains
  sufficient stock of office supplies for county staff.
• Processes agricultural samples for mailing.
• Updates calendar
  with itineraries and scheduled events.
• Submits weekly itineraries to District Office.
• Assists county staff with
  arrangements for upcoming meetings.
• Receives, sorts and distributes incoming mail.
• Processes outgoing mail.
• Checks and responds to email regularly throughout the day.
• Provides administrative support for all agents.
• Assists
  agents and program assistants in reporting data in program areas of Agriculture and Natural Resources, Family and Consumer Sciences, 4H, and
  Community and Economic Development.
• Performs other duties as assigned

Technical Expertise

• Uses Workday, the U
  of A Systems cloud based program to track expenditures, county depository documentation, procurement, purchases, requisitions, time, travel
  and other financial management applications.
• Uses software such as Microsoft word, Excel, PowerPoint, and other programs to
  support Extension educational programs.
• Maintains equipment.
• Maintains inventory control of computers and equipment.
• Attends training to maintain and upgrade skills.
• Performs support work such as word processing, creating spreadsheets,
  data entry and retrieval, reviews and proofreads forms, data and other information to ensure accuracy and conformance to established
  procedures and policies.
• Generates reports and records.

Communication

• Communicates respectfully,
  professionally, and accurately to internal and external clients.
• Receives, greets, and directs visitors to appropriate
  office/agent.
• Answers telephone promptly using prescribed telephone etiquette and greeting and directs calls to appropriate
  agent.
• Takes accurate messages for staff.
• Responds to inquiries and requests for information.
• Possess
  excellent written and verbal communication skills.

Teamwork

• Listens to and respects the ideas of other team members
• Keeps abreast of due dates, clientele requests, and scheduled programs and creates tickler file to remind agents of upcoming deadlines.
• Shares information, expertise, resources and ideas of ways to improve or streamline processes for the benefit of the entire
  county team/staff.

Qualifications:

Minimum Qualifications:
The formal education
equivalent of a high school diploma; plus two years of experience in a specialized or related area applicable to work
performed.

Knowledge, Skills & Abilities
Knowledge of record keeping procedures. Knowledge of the principles and practices
of mathematics and statistics. Knowledge of work-related subject area. Knowledge of computers and software applications. Ability to conduct
research and compile data into report form. Ability to establish and maintain filing systems. Ability to operate standard office equipment.
Ability to analyze documents to determine compliance with rules, regulations, and procedures. Ability to communicate both orally and in
writing.

Additional Information:

Salary Information:

Commensurate with education and
experience

Required Documents to Apply:

Cover Letter/Letter of Application, List of three Professional References
(name, email, business title), Resume

Optional Documents:

Special Instructions to
Applicants:

Recruitment Contact Information:

Johnny Gunsaulis, County Extension Agent – Staff Chair,
479-271-1060, jgunsaulis@uada.edu

All application materials must be uploaded to the
University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment
contact.

Pre-employment Screening Requirements:
Criminal Background Check

The University of
Arkansas System Division of Agriculture may conduct pre-employment background checks on certain positions for applicants being considered
for employment. The background checks may include a criminal background check and a sex offender registry check. Required checks are
identified in the position listing. A criminal background check or arrest pending adjudication information alone shall not disqualify an
applicant in the absences of a relationship to the requirements of the position. Background check information will be used in a consistent,
non-discriminatory manner consistent with the state and federal law.

The University of Arkansas is an equal opportunity institution.
The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any
category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military
service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits
discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for
Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All
application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical
Activity:
Hearing, Sitting, Talking

Frequent Physical Activity:
Feeling, Grasping,
Manipulate items with fingers, including keyboarding, Reaching, Repetitive Motion

Occasional Physical
Activity:
Lifting, Standing

Benefits Eligible:
Yes

Tagged as: Employment