Division Secretary

Title: Division Secretary

Department: School of Healthcare Professions

Job
Summary

This position provides coordination, support, and assistance to the Academic School’s dean, faculty, and staff.

Job Duties

• Monitor and respond to emails in a timely manner, including correspondence from faculty,
  students, vendors, Student Services, Records, the Business Office, Accounts Payable, and other departments.
• Enter and maintain
  schedules for all Healthcare Professions programs, making adjustments as needed. Responsibilities include building courses, adding classes,
  entering faculty load and release time, and applying required fees.
• Prepare travel authorizations, travel claims, budget revision
  requests, and other required forms; assist with advisory committee meetings, program interviews, accreditation self-studies, site visits,
  and related activities.
• Submit requisitions for academic and office equipment and supplies; verify receipt of materials, obtain
  appropriate approval signatures on invoices, and forward invoices to Accounts Payable for processing.
• Assist with preparing and
  tracking affiliate agreements between Jackson State and multiple clinical affiliates, including monitoring renewal requirements.
• Assist with student registration, academic advising, and generating reports for the Academic School as needed.
• Assist with
  gathering information required to complete and submit applications in compliance with college and Healthcare Professions program
  requirements.
• Serve as receptionist for the Academic School by answering phones, greeting visitors, and providing general
  administrative support as assigned.

Minimum Qualifications

* High school diploma or equivalent

Preferred Qualifications

* CPS certification
* Associate’s Degree

Knowledge, Skills, and
Abilities

* Ability to work effectively with others
* Strong computer skills with the ability to learn new software
quickly
* Excellent written and verbal communication skills
* Basic mathematical skills
* Strong reasoning and decision-making
abilities, including applying relevant policies, procedures, guidelines, and regulations to perform complex tasks

Physical
Demands / Working Conditions

• Prolonged periods of sitting at a desk and working on a computer
• Prolonged
  periods of standing at times
• Prolonged screen time
• Must be able to lift up to 25 pounds at times

Pay
Rate: $32,519 – $39,022 (Annual salary depending on eligible experience, which is defined by the current compensation plan.)

Position Close Date: Open until filled. For best consideration, please apply by, 03/26/2026

Special
Instructions to Applicants:

To be considered for this position, you must submit an application. Prior applications will not
be used to fill this vacancy.

A completed satisfactory background check will be required before hire.

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