Executive Assistant, Herron School of Fine Art and Design

Job ID: 319759

Department

ART-EXEC MANAGEMENT (IN-AEX-IUINA)

Department Information

Herron School of Art and Design (Herron) has been Indiana’s premier school for art and design since its founding in 1902, now offering regionally and nationally accredited professional degrees in art, design, and music. The school is part of the thriving urban campus of Indiana University (IU) Indianapolis, located near the heart of the city and its many cultural institutions. Herron has 50 full-time faculty members serving 12 undergraduate majors and 6 graduate degrees, offering a curriculum that prepares graduates to be leaders in a world that requires a unique combination of creativity, conceptual skills, and technical abilities. Herron is an engaged community and regional partner with 5 public galleries, youth and continuing education programs, and the Basile Center for Art, Design, and Public Life.

Job Summary

This position is located within the dean’s suite and serves as the Executive Assistant to the Dean. The role is responsible for providing comprehensive administrative support, including coordinating events, drafting correspondence, and serving as the first point of contact for visitors, students, faculty, and external stakeholders. The Executive Assistant will collaborate with colleagues across Herron and the IU Indianapolis campus to help plan, implement, and evaluate school goals and priorities.

Department-Specific Responsibilities

• Coordinates travel arrangements and reimbursements
• Processes purchasing transactions
• Supports operational needs
• Performs other duties as assigned to ensure the efficient functioning of the dean’s office and the school

General Responsibilities

• Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating communications
• Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences and travel
• Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries
• Maintains customer confidence and protects administrative operations by keeping information confidential
• Prepares administrative information and reports by collecting, analyzing, and summarizing data and trends

Qualifications

EDUCATION / WORK EXPERIENCE

Required

• High school diploma or equivalent (such as HSED or GED) with 7 years of experience in an administrative support role; OR
• Associate’s degree with 4 years of experience in an administrative support role; OR
• Bachelor’s degree with 2 years of experience in an administrative support role

SKILLS

Required

• Ability to simultaneously handle multiple priorities
• Strong verbal communication and listening skills
• Demonstrates ability to maintain confidential information
• Strong tact and diplomacy skills

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

IU Indianapolis Campus

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Job Classification

Career Level: Mastery

FLSA: Nonexempt

Job Function: General Administration

Job Family: Administrative Support

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Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

Contact Us

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Telephone: 812-856-1234