Executive Assistant II – GSN

POSITION SUMMARY:

Provides
specialized and advanced support to the GSN Dean, Associate Dean and CE Program by performing complex and administrative and financial
functions and enterprise wide support based once GSNs strategic priorities. Sets priorities, investigates assigned issues, determines method
of research, data and information requirements as well as analysis techniques. Manages communications and activities between GSN leadership
and UMMS community ensuring items requiring follow-up are dealt with. Primary contact with various stakeholders, press and outside
agencies/organizations providing information, explaining programs, policies and activities as related to administrative, fiscal, operational
and personnel. Participates in committees and manages complex projects and initiatives for assigned nursing leaders. Work involves handling
of confidential and time sensitive information/materials. Position may provide support to several GSN nursing leaders including their direct
reports.

ESSENTIAL FUNCTIONS:

• Attends with executives or as representative both internal and external
  meetings and special events providing follow up with outstanding issues and manages the communication process.
• Develops and prepared
  monthly management reports.
• Researches, collects and prepares information for use in discussions/meeting for executive. Arranges
  presentation materials for executive meetings. Keeps executive informed of pertinent information.
• Manages executive calendars,
  appointments, travel plans, records and files. Collaborates with internal staff to confirm executives schedule reflects strategic
  priorities.
• Coordinates with faculty and staff responding to requests on behalf of executive, ensuring a timely and appropriate
  response is received.
• Manages communications and activities between executives and faculty/staff making sure items requiring
  attention and follow-up are dealt with.
• Primary contact with other departments, customers, press and outside agencies/organizations
  for executive providing information, explaining programs, policies and activities as related to administrative, fiscal, operational and
  personnel.
• Participates in institutional committees and manages complex projects and initiatives for executives.
• Composes
  and distributes correspondences, notices, forms, memoranda, calendars, manuals, presentations, brochures and other related
  materials.
• Maintains confidentiality of information regarding business, reports and documents and uses discretion when disseminating
  the information.
• Provides support to the program director for the continuing education programs.
• Coordinates accreditation
  and reporting activities, ensuring timely submission of required documentation and compliance with institutional and accreditation
  requirements.
• Compiles monthly records of Deans professional activities to populate Annual Performance Review
  (APR).
• Coordinates travel for guests and logistics of various activities and special events.
• Responds to urgent emails
  during off hours.
• Perform other duties as assigned.

REQUIRED QUALIFICATIONS:

• Bachelors
  degree in Business Administration, Management or Accounting or related field, or equivalent
• 5 to 7 years of administrative and
  budgetary experience.
• Proficiency in use of PC, database, spreadsheet and word processing application software.
• Demonstrates
  excellent analytical, organizational, and time management skills. Utilizes independent judgment.
• Proven written and oral
  communication skills.
• Excellent interpersonal skills with the ability to use discretion and good judgment while maintaining
  confidentiality.
• Demonstrated time management and problem-solving skills with ability to organize and prioritize workload, foresee
  problem areas and seek immediate action meeting deadlines.
• Previous project management experience desirable.
• Occasional
  travel to other UMMS locations and events.

Posting Disclaimer:
This job posting outlines the
primary responsibilities and qualifications for the role but is not intended to be an exhaustive list. Duties and expectations may evolve in
response to the needs of the department and the broader institution.

In alignment with our commitment to pay transparency, the base
salary range for this position is listed above (exclusive of benefits and retirement). At UMass Chan Medical School, final base salary
offers are determined based on a combination of factors, including your skills, education, and relevant experience. We also consider
internal equity to ensure fair and consistent compensation across our teams.

Please note that the range provided reflects the full
base salary range for this position. Offers are typically made within the midrange to allow for future growth and development within the
role.

In addition to base pay, UMass Chan offers a comprehensive Total Rewards package, which includes paid time off, medical,
dental, and vision coverage, and participation in a 401(a)-retirement plan, with the option to contribute to a voluntary 403(b) plan.

UMass Chan welcomes all qualified applicants and complies with all state and federal anti-discrimination laws.

Tagged as: Employment