Executive Assistant to the President – Office of the President

Executive Assistant to the President – Office of the President

Southeast Missouri State University

Salary: Depends on Qualifications

Job Type: Full-Time

Job Number: 202600244

Location: Cape Girardeau, MO

Department: President’s Office

Closing:

Position Summary

Executive Assistant to the President
Office of the President
Full Time – Exempt, Professional Staff Position

Proposed Salary: $53,000 – $60,000 annually (based on experience and qualifications)

Summary

The Executive Assistant to the President provides high-level, confidential operational and administrative support to the Office of the President. This position exercises independent judgment in performing a broad range of responsibilities and has recurring contact with members of the University’s Cabinet, senior administrators, academic leaders, Board of Governors, public and private officials, the media, students, and parents.

This exempt/salaried position reports to the Chief of Staff and General Counsel.

Primary Responsibilities

• Provides sophisticated calendar management to the Office of the President, prioritizing inquiries and requests while troubleshooting conflicts. Exercises independent judgement to ensure smooth day-to-day logistics and engagement. Works closely with the president to keep him/her well informed and prepared for upcoming appearances, meetings, speaking engagements, and activities. Maximizes the president’s time to meet personal, board, and institutional goals. Maintains a keen eye for details regarding travel, meeting location(s), agenda, participants, attire, set­ up, logistics, and supporting documents/materials is essential.
• Provides proactive email management. Maintains consistent, ongoing scrutiny and maintenance of the president’s university email account. Exercises independent judgement in responding to, deleting, forwarding, reassigning, sharing, and following up on issues raised via email. Keeps the president up to date on emails that require his/her immediate personal attention. Maintains an archival system of key emails to ensure future availability upon request.
• Provides high-level administrative support, assisting with special projects, exercising independent judgement on how to proceed to accomplish outcomes; manage sensitive matters and documents with a high level of confidentiality and discretion; design and produce complex documents, reports, and presentations; collect and prepare information for meetings, including populating the online portal for Board of Governors meetings; plan meetings such as the Board of Governors, taking sole responsibility for activities such as room reservation, set­ up, food/beverage, guest speakers, audio visual, and other related elements of the meeting; compose and prepare correspondence; answer the main phone line and convey messages as appropriate; process and delivery daily mail; maintain office supplies and gifts; keep contact lists current and readily available; make travel arrangements; and complete expense and mileage reports.
• Serves as the key front-facing representative of the Office of the President, providing for smooth communication and engagement between the university president and internal and external constituents. Serve as the primary gatekeeper for visitors, phone calls, and documents arriving in the president’s office. Provide hospitality to all guests while maintaining credibility, trust and support among key internal and external constituents.
• Safeguards the confidentiality of University administration by exercising discretion in communicating information to faculty, students, staff and the various publics served by the University and in handling administrative records, file, and similar confidential items.
• Completes other tasks, assignments, projects, or activities as assigned by the president or chief of staff for the overall benefit of the Board of Governors, Office of the President, institution, and presidency. Be responsive to emails, texts, and phone calls, with regular contact outside normal business hours.

Required Qualifications

• Bachelor’s degree is a plus; High School diploma or GED is required
• Significant executive support experience, including supporting C-level executives. Non-profit board experience is highly preferred.
• Demonstrated success working in a fast-paced executive environment demonstrating a high degree of professionalism in dealing with diverse groups of people, including board members, senior executives, donors, elected officials, and community and governance group leaders
• Expert proficiency with Microsoft Office and desktop publishing software; ability to design and edit graphic presentations and materials
• Strong verbal and written communication skills
• Exceptional organizational skills and impeccable attention to detail
• Ability to make appropriate, informed decisions regarding priorities, resources, and issues
• Complete a high volume of tasks and projects with little or no guidance
• Highly adaptable and responsive, with the ability to effectively manage changing priorities and address emerging situations with appropriate urgency, professionalism, and sound decision-making
• Ability to maintain the highest level of integrity, professionalism, and discretion when handling confidential information, communications, and sensitive matters

Required Information & Deadline

Application Deadline: Review of applications will begin immediately and continue until the position is filled.

Required Information: To apply, submit the following items online by clicking on the position for which you wish to apply and then clicking on the Apply button at the top of the page:

• Cover letter of interest addressing position qualifications
• Current resume
• Names and contact information for three professional references

Additional Information

About Southeast Missouri State University (SEMO): Founded in 1873 and accredited by the Higher Learning Commission, Southeast Missouri State University provides student-centered education and experiential learning with a foundation of liberal arts and sciences, embracing a tradition of access, exceptional teaching, and commitment to student success that significantly contributes to the development of the region and beyond. SEMO values access to high-quality, affordable education with a broadly representative student body, faculty, and staff that respects and celebrates a diverse learning community in a global society.

SEMO Fast Facts
SEMO Strategic Action Plan

To apply, please visit https://www.schooljobs.com/careers/semoedu/jobs/5415209/executive-assistant-to-the-president-office-of-the-president

Southeast Missouri State University is committed to providing equal employment opportunity and to the principles of affirmative action. In accordance with this commitment, and in compliance with the requirements of applicable laws, it is the policy of the University to provide equal opportunity for all applicants and employees in its employment practices, without regard to race, color, ethnicity, religion, national origin, sex, sexual orientation, gender identity, age, genetic information, disability, or protected veteran status. The University believes that a diverse University community advances the academic purposes of the University and enhances the working and learning environment.

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