Executive Assistant – TP140656

Filing Deadline: Mon 8/24/2026

UC San Diego values and
welcomes people from all backgrounds. If you are interested in being part of our team, possess the needed licensure and certifications, and
feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to
apply.

DESCRIPTION

UC San Diego has a consistent need for talented Executive Assistants to support
leadership across the University to include the areas of Academic/Student Affairs, Health, Operations, Financial Services, Communications,
Research, Advancement, etc. Primary responsibilities will include managing extremely complex calendars for multiple senior executives,
coordinating domestic and international travel, tracking expenses, and processing reimbursements. The EA will also coordinate high-profile
meetings and prepare meeting materials. Will serve as a key resource to their department, interacting with senior leaders, faculty, staff,
students, and community and governmental organizations.

• Additional duties may include event planning / coordination, as well as
  donor and industry relations.
• Full responsibilities and pay will vary depending on the level and classification of the position. Pay
  ranges will typically be in the $29.50 – $40 / hour range though higher paying positions may sometimes be available. Pay range will vary
  depending on experience and classification level of temporary assignment.
• Assignments typically run for approximately 3 – 6
  months.
• Temporary positions may lead to long term career opportunities.

QUALIFICATIONS
*
Demonstrated experience managing multiple complex calendars for executives.
* Proven experience with domestic and international travel
arrangements, including coordinating with travel agencies to fulfill required travel agendas, researching and utilizing most effective and
economical options, and coordinating reimbursement procedures.
* High-level organizational skills, ability to multi-task, extremely
strong attention to detail, and the ability to prioritize and follow through on assignments in a timely, proactive, and responsive manner.

* Proficiency with MS Word, Access, Excel, PowerPoint, Internet Explorer, Adobe Acrobat, and various email, database and desktop
publishing programs.
* Strong typing/word processing skills to prepare correspondence, reports, and spreadsheets.
* Extensive
experience in the planning, coordination, and execution of various types and sizes of meetings and events, including skill and experience in
working within a budget; negotiating with vendors and service providers to secure venues and catering options.

SPECIAL
CONDITIONS

Background check required

Pay Transparency Act

Annual Full Pay Range: $78,306 –
$114,076 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $37.50 – $54.63

Factors in
determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and
certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or
hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the
University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when
applicable).

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs,
which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional
requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse
environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego
Principles of Community.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive
consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability,
age, protected veteran status, or other protected status under state or federal law.

For the University of California’s
Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment.
Please visit smokefree.ucsd.edu for more information.

Misconduct Disclosure Requirement: As a condition of employment, the
final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or
judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of
substantiated misconduct with a previous employer.

a. “Misconduct” means any violation of the policies governing employee conduct at
the applicant’s previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual
assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC’s policies addressing some
forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct
  in the Workplace

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