Executive Secretary (Human Resources)

Rancho Santiago Community College District

Salary
Range: Grade 17: $94,680.14 – $120,958.32

Job Type: Full Time

Job Number: CL26-01440

Location:
2323 N. Broadway, Santa Ana, CA

Division: DO Human Resources

Closing: 8/27/2026 5:00 PM
Pacific

POSITION DETAILS

About Rancho Santiago Community College District
Rancho Santiago Community
College District (RSCCD) is one of the most established districts in the state and has been in operation for nearly 50 years. Located in
the heart of Orange County, it is one of the largest of California’s 72 community college districts, based on the number of credit and
non-credit students. RSCCD encompasses 25 percent of Orange County’s total area and serves a population of more than 700,000 residents in
the communities of Anaheim Hills, Orange, Santa Ana, Villa Park, and portions of Anaheim, Costa Mesa, Irvine, Fountain Valley, Garden Grove,
Tustin, and Yorba Linda. The district includes Santiago Canyon College and Santa Ana College, as well as the Centennial and Orange
Continuing Education Centers, the Digital Media Center, the Joint Powers Fire Training Center, the Orange County Sheriff’s Regional Training
Academy, the College and Workforce Preparation Center, and the District Operations Center. RSCCD’s three (3) auxiliary Foundations are
actively involved in supporting both community and campus programs.
RSCCD’s student population is a direct reflection of the diverse
communities in the surrounding neighborhoods. As a whole, the district has the honor of serving approximately 55,537 students: 51%
Hispanic/Latinx, 20% White, 9% Asian & Filipino, and 2% are African American. RSCCD is a proud Hispanic Serving Institution (HSI) and serves
predominately historically underrepresented students. There is a commitment to foster student centered values among our employees to provide
equitable student learning, academic excellence, and workforce development. By delivering high-quality educational programs and student
support services, the district ensures that students have the appropriate resources to achieve their goals.

At RSCCD, our mission is
to integrate diversity, equity, inclusion, accessibility, and justice into all aspects of student academics and employee relations. Thus,
creating transformational experiences that prepares students and employees to engage in the world with a renewed sense-of-self. Through this
commitment, Rancho Santiago Community College District strives to cultivate a learning environment that prioritizes respect, to ensure that
RSCCD stakeholders feel valued and supported throughout their academic and professional careers.

About the
Position
The ideal candidate will demonstrate cultural competency in serving diverse community college populations, including
faculty, management, and students from varied ethnic, racial, cultural, and socioeconomic backgrounds. This includes those with differing
abilities, AB 540 students, DACA recipients, Foreign Residents, VACA participants, and Continuing Education students. They will support
RSCCD’s mission to promote self-awareness, knowledge, and communication skills, enabling all members of the college community to participate
creatively and confidently in an ever-changing world.

Candidates will contribute to an inclusive and collaborative workplace culture
that supports the diverse needs of faculty, management, staff, and students. They will effectively provide services and support to
individuals with differing academic preparation levels and unique learning or workplace needs, ensuring equitable access and opportunities
for success. Candidates should demonstrate cultural competency, sensitivity, equity-mindedness, and a commitment to anti-racism in all
interactions and contributions. Through their role, they will empower students to achieve their educational and career goals while promoting
a positive and inclusive environment where faculty and management can thrive, fostering creativity, confidence, and lifelong learning
throughout the college community.

Class Summary
Under administrative direction – coordinates communications for
key administrative offices responsible for multiple College – wide and/or District – wide functions; provides office assistance in
specialized operations; researches and compiles data and information, and drafts complex reports; maintains schedules requiring coordination
with other offices; may lead, coordinate the work of, and train other office workers; and performs related duties and responsibilities as
required and assigned.

Representative Duties
Organizes and coordinates the flow of activities through the office
in relation to priorities, schedules, and deadlines; coordinates communications flow by answering questions, obtaining and relaying
information, analyzing mail, buffering interruptions, initiating calls and composing correspondence; drafts written materials from general
instructions, prepares reports and agenda items for the Board of Trustees meetings, and for administrative controls; maintains official and
confidential files and records. Monitors office budget and maintain appropriate fiscal records; makes appointments and coordinates
administrator’s calendar. Compiles and checks data and information for a wide variety of specialized projects; obtains information for
insurance, contracts, service contracts, and similar processes; compiles data for governmental reports. Coordinates activities with other
offices, elicits cooperation and may assist other desks; cooperates with faculty, staff, students and general public by explaining
procedures and guidelines; leads, coordinates the work of clerical staff; may supervise and trains student workers; may attend committee
meetings and record minutes; may participate on committees; applies judgment in handling questions or problems in absence of
administrator.

Organizational Relationships
Positions in this class report to administrators in offices having
the broadest College/District – wide, line and staff responsibilities. These positions apply technical, legal and policy procedures
regularly, work under schedules and pressures, and maintain smooth and efficient operating relationships among several activities, and other
offices and staff. Some coordination of communications among secretarial and clerical classes in the offices subordinate to the
administrator-in-charge is also an expected responsibility for this class.

Knowledge and Abilities
Thorough
Knowledge of: English grammar, spelling, filing, and arithmetic; modern office methods, procedures, terms and equipment; office
management practices. Good Knowledge of: principles and practices of training, supervision and coordination of office workers;
principles or recordkeeping and data compilation; principles of public relations related to office operations. Knowledge of: the
State Education Code and District rules, regulations, and policies relating to the District’s operation and administration. Ability
to: do a wide variety of difficult and complex office work involving independent judgement; adapt office procedures and details to
changing needs and requirements; compile statistical data and information for reports; effectively meet the public in situations requiring
tact, poise, and understanding; follow oral and written directions; read, understand, and apply and explain technical policies and
materials; work cooperatively and effectively with instructors, administrators and public; organize an office involved in multiple programs;
operate a variety of office equipment including personal computers and a variety of word processing/business
applications.

QUALIFICATIONS

Training and Experience
Any combination of education and
experience equivalent to one year of college level training in office management or a similar field; and five years of responsible
office/secretarial experience, including one year of experience equivalent to Administrative Secretary in this
District/College.

Additional Qualifications
Candidate must demonstrate clear evidence of sensitivity to and
understanding of the diverse academic, socioeconomic, cultural, ability, and ethnic backgrounds of community college students, staff, and
the community.

APPLICATION PROCESS

To ensure full consideration, all applicants must submit a complete Rancho
Santiago Community College District online application that includes the items listed below by the position’s closing date. Recruitment will
review all applications for completeness, and only complete application packets will be forwarded to the screening committee for further
review.

A Complete Application Packet Must Include the Following:

1. RSCCD Online
   Application
2. Resume – details all relevant education, training, and other work experience
3. Academic Transcripts (Unofficial
   copies of undergraduate, graduate, and post-graduate transcripts).

Foreign Degrees

Transcripts from
countries other than the United States must be evaluated by an agency that is approved by or a member of the National Association of
Credentials Evaluation Service (NACES) or the Association of
International Credential Evaluators, Inc. (AICE), or Commission
on Teacher Credentialing (CTC).

Application Screening
Job announcements will include screening criteria to be used
during screening and interviews. This may include, but is not limited to:

• Education experience (breadth and depth)
• Work
  experience (breadth and depth)
• Demonstrated ability to work cooperatively with others
• Bilingual ability (if
  needed)
• Demonstrated experience and sensitivity to diversity, equity, and inclusion.
• Professional growth
  activities
• Specialized skills training
• Leadership skills
• Written and/or oral communication
  skills
• Presentation
• Problem Solving.

Based on the information presented in the application materials, a limited
number of candidates with qualifications most pertinent to the position will be invited to participate in the selection process, which may
include a written test and an oral interview. Meeting the position’s minimum requirements does not guarantee advancement in the selection
process. Candidate qualifications will be assessed to determine those who meet and exceed requirements and are deemed the most competitive
in the applicant pool.

Interview
Applicants selected for an interview may be required to take additional tests or
assessments and will be notified of such prior to the date of the interview. During the oral session, those selected for interviews will, in
addition to the above, also be evaluated on the following factors:

• Oral communication
  skills
• Presentation
• Problem-solving skills

A predetermined set of questions will be asked of all applicants
interviewed. Applicants are requested to provide thorough yet concise information on their related experience to ensure the correct
evaluation of their qualifications. Evaluation criteria will be applied consistently to all applicants.

Disability
Accommodations
Applicants are strongly encouraged to request a reasonable accommodation as early as possible to allow the
District sufficient time to arrange an effective accommodation in accordance with the Americans with Disabilities Act (ADA). To request an
accommodation, please contact the Recruitment Office in the Human Resources Division at (714) 480-7455.

Conditions of
Employment
The selected candidate is required to complete the following before employment as part of the onboarding
process:

1. Present original documents for proof of eligibility to work in the United States.
2. Provide a certificate of
   Tuberculosis Risk Assessment.
3. Fingerprints (by a Live Scan Agency at the candidate’s expense, and clearance must be received before
   the first day of employment)

EEO STATEMENT

The Rancho Santiago Community College District (RSCCD) is an equal
opportunity employer. The policy of the District is to encourage applications from persons who are economically disadvantaged and
individuals belonging to significantly underrepresented groups within the District’s workforce, including ethnic and racial minorities,
women, and persons with disabilities. No person shall be denied employment because of ethnicity or race, religious creed, color, national
origin, ancestry, physical disability, mental disability, medical condition, genetic information, reproductive health decision-making,
marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or political or
organizational affiliation.
RSCCD will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act.
You do not need to disclose your criminal history or participate in a background check until a conditional employment offer is made to you.
After making a conditional offer and running a background check, if RSCCD is concerned about a conviction that is directly related to the
job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the
accuracy of the background report.

To apply, please visit https://www.schooljobs.com/careers/rsccd/jobs/5410549/executive-secretary-human-resources

je-b8cdfdbc9430495882f2f01e2e609b55

Tagged as: Employment