Financial Aid Specialist

POSITION/APPLICATION INFORMATION:

McNeese State University invites qualified applicants for the position of Financial Aid
Specialist. This is a full-time, unclassified, 12-month position. The appointment is available immediately.

Position Number: U99011

DEPARTMENT: Office of Financial Aid & Scholarships

SALARY:
$36,000

POSITION DUTIES/RESPONSIBILITIES:

The Financial Aid Specialist reports to the Associate Director of
Financial Aid and works closely with all units within the division of Enrollment Management. Responsible for functions related to office
administration and document processing.

Duties and responsibilities include:

• Scan and index student files and reports
  using Banner Document Management System (BDMS)/Application Xtender; supervise and maintain Document Imaging computer
• Implement
  process to retrieve, review and batch index forms to BDMS/Application Xtender software from Dynamic Forms
• Create and implement
  Dynamic Forms for all financial aid and scholarships forms; assist with the setting up of forms and adding to website
• Monitor,
  update, and maintain website for accurate information; alter and add new forms as needed, etc.
• Assist Student Central and students
  with questions regarding documents and other aspects of their files
• Maintain files in an accessible manner for the length of time
  required by federal regulations
• Maintain and update office P&P manuals as well as forms on an annual basis or as necessary
  throughout the year
• Retrieve and coordinate all outgoing and incoming mail for the Office of Financial Aid & Scholarships;
  monitor and respond when necessary to office email account
• Coordinate, disseminate and/or archive all daily reports, and mail
  necessary letters to students when appropriate
• Review and electronically approve time sheets for student workers each pay period.
  Gather student worker work schedules and create a Master schedule for the office to use each semester.
• Coordinate all financial aid
  appeal processes, appeal history, investigating any issues for resolution, assisting with Deans’ questions, etc.
• Oversee the
  Chaffee Educational and Training Voucher (ETV) Program
• Respond to requested information (statistics, cost of attendance, etc.) from
  various government and private agencies/companies
• Organize our office brochure development and presentation displays along with all
  necessary supplies
• Maintains office petty cash fund. Responsible for collections and disbursements of funds.
• Maintain
  daily, monthly and annual procedures related to all duties
• Coordinate all personnel emergency contact information with division
  secretary
• Coordinate all office purchases, travel forms, equipment inventory/maintenance
• Monitor NASFAA News and FSA
  Partner Connect website for updates such as electronic announcements, Dear Colleague Letters, etc.
• Make complete and accurate
  notes in the system regarding all student contacts and actions taken
• Promote and support the University through participation in
  events outside of the typical workday such as Preview Days, Commitment Days, tabling events, etc.
• Represent McNeese State
  University, as well as The Office of Financial Aid & Scholarships at conferences (in person and virtual) and other meetings
• Comply with all office attendance and leave policies
• Record and distribute weekly staff meeting minutes. (upon request)
• Other duties as assigned by the Associate Director of Financial Aid

REQUIRED/PREFERRED QUALIFICATIONS:

Required:

• Bachelor’s degree from an accredited institution or an equivalent combination of education and related
  experience
• Friendly, cheerful disposition and positive attitude. Service-oriented and able to work under pressure in a fast-paced
  environment
• Ability to handle confidential information in a professional manner
• Elevated level of initiative and
  self-motivation
• Commitment to providing the highest-level quality service to a diverse group of individuals
• Proficient in
  MS Office, student information systems, social media, and education-related technologies; able to obtain information from reliable sources
  on the internet
• Ability to work independently and manage multiple tasks with competing priorities and deadlines
• Excellent
  written, verbal, and interpersonal communication skills
• Detail oriented with strong organizational, analytical, and problem-solving
  skills

Preferred:

• Database management experience, including proficiency in an SQL, report writing or query
  tools
• Strong technological skills
• Experience working in higher education
• Experience with Ellucian Banner
• An understanding of Federal Financial Aid programs

DEADLINE: Review of applications will begin immediately and
will continue until filled.

APPLICATION PROCESS AND MATERIALS: Applicants MUST complete an electronic
application and upload the required documents listed below:

• Letter of Application
• Resume
• Three References
  (names and contact information)
• Unofficial Transcripts

*Only completed application packets including all
items listed above will be reviewed.

ALL JOB OFFERS ARE CONTINGENT UPON THE SUCCESSFUL RESULT OF A CRIMINAL BACKGROUND CHECK
AND RECEIPT OF OFFICIAL TRANSCRIPT(S) IF APPLICABLE.

TO APPLY FOR THIS VACANCY, click on the “APPLY” button at the
top of advertisement to complete the electronic application, which can be used for this vacancy as well as future job opportunities.
Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further
status message information is located under the Information section of the Current Job Opportunities page. *Required application
materials WILL NOT be accepted after the deadline, if applicable. Applications may be rejected if incomplete.*

CONTACT
INFORMATION:

IF YOU HAVE QUESTIONS REGARDING THIS POSITION, PLEASE CONTACT THE CHAIR:

Katie Starling at kstarling@mcneese.edu

Office of
Human Resources:

Kim Dronett, HR Analyst/Recruitment

kdronett@mcneese.edu or
(337) 475-5413

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