Fiscal Assistant III

Department Contact: Shanna Ivey, 575-646-2515, sivey@nmsu.edu

Internal
or External Search: External – Open to all applicants

Advertising Summary: The Department of Extension
Animal Sciences and Natural Resources invites you to apply for the position of Fiscal Assistant III. This position performs a broad range of
accounting functions.

Position Details

Position Title: Fiscal Assistant
III

College/Division: Cooperative Extension Service

Department: 311000-EXTENSN ANIMAL
RESOURCES

Location: Las Cruces

Offsite Location (if applicable):

Target
Hourly/Salary Rate: $17.85

Appointment Full-time Equivalency: 1.0

FLSA Status:
Non-Exempt

Bargaining Unit Announcement: This is a bargaining unit position with American Federation of State,
County & Municipal Employees (AFSCME).

Contingent Upon Funding: Not Applicable

Standard Work
Schedule: Standard (M-F, 8-5)

If Not a Standard Work Schedule:

Job Duties and
Responsibilities: Provides Fiscal Support to Department Head, faculty and staff for the department of Extension Animal Sciences and
Natural Resources. Verifies that amounts, codes and indexes are correct, Sorts documents and posts transactions to corresponding accounts;
balances and reconciles department records; makes necessary corrections if needed; Maintains cash receipts, cash deposits, property control
records, accounts payable or accounts receivable; identifies accounts affected and debit and credit entries to ensure budgets are not over
budget; Submits documentation for personnel travel reimbursements; Contacts various department personnel to resolve discrepancies or
problems; Compiles numerical and statistical for reports; runs a variety of reports from computer records; May perform various clerical
duties if needed.

Qualifications

Required Education and Experience:

High School diploma + 3 years of relevant experience or an Associate’s Degree + 1 year of relevant experience.

Equivalent Qualifications:

Preferred Qualifications:
Strong interpersonal skills
including the ability to communicate effectively in person or via email. Effective at time management, working independently, and completion
of time sensitive tasks. Familiarity with NMSU accounting systems and mastery of spreadsheets for complex data organization and tracking
departmental budgets. The ability to interpret complex NMSU financial rules, procurement codes, and travel policies and relay relevant
information to faculty, extension specialists, and external stakeholders to ensure that all are compliant with NMSU policy.

Special Certification/Licensure:

Working Conditions and Physical Effort

Environment: Work is normally performed in a typical interior/office work environment.

Physical
Effort: No or very limited physical effort required.

Lifting Requirements: Requires handling of
average-weight objects up to 10 pounds or some standing or walking.

Risk: No or very limited exposure to physical
risk.

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