Graduate Program Coordinator

Job Number: REQ_0000078605

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

POSITION SPECIFICS

The Pennsylvania State University, Department of Ecosystem Science and Management is seeking a detail-oriented and organized individual to provide administrative and professional support as a Graduate Program Coordinator. This role coordinates all aspects of the graduate program, from prospective student support to graduation certification.

Key Responsibilities:

• Serve as the first point of contact for current and prospective graduate students

  
  

• Coordinate recruitment, including inquiries, campus visits, and orientation

• Monitor student progress, schedule exams and defenses, and manage Graduate School paperwork

  
  

• Update systems including GRADS and maintain student databases

• Process graduate appointments, offer letters, and terminations

  
  

• Schedule graduate courses and assist students with course planning

• Provide administrative support to the Graduate Program Director

  
  

• Maintain listservs and department forms

Required Qualifications:

• Strong organizational, communication, customer service, and problem-solving skills.

• Ability to manage multiple tasks and work independently and collaboratively.

  
  

Preferred Qualifications:

• Experience with Microsoft Office 365 and Zoom.

  
  

• Familiarity with LionPATH, GRADS, GRATS, GRMS, and Workday.

Additional Information:

After an initial training period of 6 months, a hybrid work schedule may be approved by the supervisor.

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

General Equivalency Diploma (GED) or High School (HS) 2+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies.
Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

SALARY & BENEFITS

The salary range for this position, including all possible grades, is $38,300.00 – $55,500.00.

Salary Structure – Information on Penn State’s salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.

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