HR Coordinator

Description:
College/Division HR Coordinator

Facilities Management
Services

Facilities Management Admin

Salary: Competitive salary of $50,100 – $62,600 with
great benefits!

Atlanta Campus

Schedule: Monday – Friday | 8:00 AM – 4:30 PM

These are exciting times at the Facilities Management Admin Department. We are growing, and we are thrilled that you
are interested in being a part of our team. We are surrounded by individuals empowered to use their expertise and talents to achieve our
mission to pursue excellence.

Are you ready for us? Are you seeking an opportunity with purpose and direction? If you are, we
have the perfect opportunity for you! We hire great people from a wide variety of educational, career, and personal backgrounds, not just
because it is the right thing to do, but because it makes us a stronger team.

The Facilities Management Admin is seeking (1) HR
Coordinator to join the already awesome team taking the Facilities Admin Department to the next level of excellence!

WHAT MAKES
The Facilities Management Admin A GREAT PLACE?
* Generous benefits, including health, dental, vision, tuition
assistance, retirement, etc.
* A knowledge-sharing organization that works collaboratively with diverse partners.
* Professional
development opportunity and mentorship
* A rapidly growing center within an academic setting

HERE IS WHAT YOU WILL DO

The ideal candidate will provide human resources, administrative, and accounting support to the Facilities Management Services
Division. The College/Division HR Coordinator will also participate in and support various functions in Facilities and university
committees. Must be able to adjust their schedule to meet the payroll deadline, including working weekends and holidays as needed.

Regular Schedule: Monday through Friday 8:00 a.m. – 4:30 p.m.:

• Creates job postings in Taleo; communicates with departments for any
  questions or concerns with the job posting; coordinates with the Recruiter for all posting issues, posting/closing dates, and receiving
  applications.
• Maintains employment job folders and database.
• Manages the interview process for all Maintenance & Operations
  and other departments as requested. Prepares paperwork for the interview and contacts candidates for the interview.
• Meets with and
  reviews interview questions with panel members to ensure all questions comply with departmental compliance and guidelines.
• Serves as
  a lead person during the interview; prepares interview evaluation forms for HR Officer and hiring official to review.
• Initiates
  personnel actions process, monitors personnel action completion status, and updates personnel action spreadsheet(s); operates within the
  SharePoint system for all the Facilities’ positions review.
• Creates departmental personnel files and archives the termination files.
• Processes Clearance Form in FootPrint and reviews the process with employees.
• Conducts business with the PantherTemps
  office.
• Updates time entries for bi-weekly employees.
• Maintains several departmental databases and cross-references each
  to ensure accurate, up-to-date information regarding various HR information.
• Provides various reports for internal and external
  customers.
• Establishes and maintains computer and complex document files for all departmental Human Resources information. This
  includes the establishment and maintenance of archives.
• Ensures the file drawers are correctly labeled for easy identification.
• Maintains an accurate listing of archive files electronically and on paper.
• Input the journal entry in the financial system
  and PantherMart.
• Process invoices and input express vouchers to ensure that goods or services requested are charged to the correct
  account.
• Prepares payment transmittals for express vouchers, as required by documentation.
• Handles a large volume of
  invoices and contacts vendors and departments on campus for information pertaining to these.
• Facilitates new employees’ onboarding
  process: meeting with new employees to go over Facilities and new hire packages, including departmental policies and procedures; assisting
  new employees in the completion of the new hire package to turn in to Human Resources; directing new employees on getting their uniforms;
  assisting employees with activating their campus ID and password; setting up GSU email.
• Assist employees with navigating the OneUSG
  Connect and Taleo onboarding process.
• Enroll time clock employees in the clock and explain the rules of use; report and resolve time
  clock problems.
• Prepares and emails to Facilities employees and supervisors for payroll deadlines, special events, benefit updates,
  etc.
• Executes other departmental duties as necessary, such as typing general correspondence, transmittals, or reports.
• Serves as liaison between Facilities and the University Occupational Health & Safety Officer.
• Assists in preparing and
  answering questions for Worker’s Compensation Injury Report.
• Performs other duties assigned.

Anticipated Hiring Range:
$50,100 – $62,600. Salary offers will be determined based on the candidate’s qualifications in relation to the Minimum Hiring Standards.
Candidates earlier in their careers are typically offered salaries closer to the minimum of the hiring range, while those with more advanced
or relevant experience may be considered for compensation at or above the hiring range.
Disclaimer: This job
requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such,
job duties and/or responsibilities within the context of this job requisition may change at the discretion the employee’s direct
supervisor.

Qualifications:
Minimum Requirements:

• Bachelor’s
  degree and two years of related experience or a combination of education and related experience.

Preferred Hiring Qualifications:

• Familiar with GSU policies and procedures.
• Effective organizational skills, time management skills, and communication skills.
• Able to build successful relationships
  with internal and external customers, co-workers, and administrators.
• Able to work with diverse groups of people.
• Able to
  work under deadlines and pressure, especially to meet payroll deadlines. Must be able to work independently.
• Demonstrates
  flexibility to adapt and take on unscheduled assignments.
• Exhibits a positive attitude and follows instructions.
• Ability
  to contribute ideas and raise proposals for process improvement.
• Experience with OneUSG, PeopleSoft, and Taleo.
• Needs to be
  a fast learner, a self-starter, detail-oriented, and able to multitask.
• Proficient in using Microsoft Office, Outlook, Word, and
  Excel.

College/Business Unit: Facilities Management Services

Department: Facilities
Management Admin

Location: Atlanta Campus

Shift: Monday though Friday from 8:00 am
– 4:30 pm

Salary: $50,100 – $62,600

Pay Grade: G18

FLSA
Status: Non-Exempt

Job Type: Full Time (Benefits Eligible)

Special
Instructions:
To be fully considered for this position, all candidates must submit the following at the time of
submission:

• A complete and accurate GSU application
• Resume
• Provide three (3) professional
  references

#LI-BD1

Georgia State University ValuesCOMMUNITY: Fostering a distinctive shared identity and
common purpose across our multi-campus university, IDENTITY, PLACEMAKING & BELONGING: Respecting the dignity and value of all people and
perspectives through honorable conduct based on engagement, fairness, access, and civility, TRANSFORMATION: Intentionally pursuing
knowledge, practice, and scholarly rigor to inspire lifelong learning, and to make our community and the world a better placeINTEGRITY:
Adhering to our values, mission, and the truth through respectful cooperation and effective stewardship of resources, EXCELLENCE: Achieving
the highest standards and distinction in teaching, research, and service, STRATEGIC INNOVATION: Embracing invention and creativity in the
pursuit of meaningful discovery using our collective talents USG Core Value StatementThe University System of Georgia is
comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are
Integrity, Excellence, Accountability and Respect. These values serve as the foundation for all that we do as an organization, and each USG
community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code
of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct Additionally, USG supports Freedom of
Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment OpportunityGeorgia State University is an equal opportunity employer with regard to veterans and
individuals with disabilities and prohibits discrimination on the basis of an individual’s race, color, religion, sex, national origin, age,
disability,, genetic information, or protected veteran status. Background CheckSuccessful candidate must be able to pass a
comprehensive criminal background investigation and other background searches as applicable to the job such as credit check and Motor
Vehicle Record. Clery Disclosure of Campus Security Policy and Campus Crime: Georgia State University is committed to its
students’ and employees’ safety and security.It complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime
Statistics Act (Clery Act) to provide information on certain crimes on campus. This position may be designated as a Campus Security
Authority, ensuring that reported crimes are routed to the appropriate University office.

Please note, Georgia State
University’s career board updates daily and requisitions are subject to be removed without prior notice or before the posting expires.

Georgia State University is an Equal Opportunity Employer and does not discriminate against applicants due to race, ethnicity,
gender, veteran status, or on the basis of disability or any other federal, state or local protected class.

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