HR Transaction Processor

32339BR

Human Resource

Position Overview
The HR Transaction Specialist plays a critical role in
supporting the university’s HR operations through employee-data analysis, transactional oversight, auditing, and consultative guidance
related to employment actions. This role serves as a primary resource, providing exceptional transactional support and customer service for
employees, Budget Officers, HR Partners, and HR Centers of Excellence (COEs), grounded in a strong understanding of HR policy, HR systems,
and data integrity best practices. The HR Transaction Specialist is responsible for interpreting and applying HR policies, conducting tier-1
and tier-2 inquiry resolution, performing data and transaction audits, and recommending process improvements to enhance efficiency,
accuracy, and service delivery.

This role acts as a first point of contact for HR inquiries and provides analytical insights and
troubleshooting related to employee records, paycheck matters, time and leave audit activities, and transactional submission and processing
(e.g., compensation or funding adjustments, summer pay, 3G form processing, supervisor changes, PAFs/ePAFs, keying funding changes into the
HR/Pay system, and employee records maintenance.). The HR Transaction Specialist partners with various campus offices in working audit
reports (e.g., Temporary Work Hours, Federal Work Study Monitoring, Under-enrolled Activities, etc.) and works closely with departmental
staff, HR Partners, and COEs to ensure high-quality, compliant and timely HR service delivery.

The successful candidate will have
strong organizational and communication skills and demonstrate responsiveness in processing and troubleshooting transactional issues. They
must possess the ability to maintain a high satisfaction rate in a fast-paced and deadline-driven atmosphere as well as the initiative to
identify, analyze, and improve HR processes to enhance efficiency and effectiveness.

The Transaction Processor is a hybrid
position.

Job Description

40% – HR Transactional Analysis &
Processing

• Manages and audits time and leave data to ensure accuracy, identify exceptions, and support timely payroll
  processing.
• Provides training and instruction to employees and supervisors related to timekeeping corrections, absence reporting,
  and system functionality.
• Serves as subject matter expert reviewing and analyzing 3G hiring forms for accuracy in position data,
  compensation, and funding. Partners with HR Partners and units to ensure proper appointment setup and collaborates on compensation
  calculations when needed.
• Manages keying all non-project funding changs into HR/Pay and ensuring chart strings and pools are
  properly set up for payroll.
• Audits and keys all funding transactions related to Summer Pay and academic appointments; may perform
  deeper analysis on replacement rows and data conflicts to maintain clean data.
• Manages biweekly compliance reports (Federal Work
  Study, Under-Enrolled, etc.), investigates discrepancies, and collaborates on ensuring adherence to institutional and regulatory
  requirements.
• Manages the Personnel Action Forms (PAFs/ePAFs) and evaluates their alignment with governance, compensation structure,
  FTE standards, and position management rules. Maintains a high level of confidentiality in processing forms on behalf of Employee
  Relations.
• Performs analytical review of compensation adjustments, funding splits, and retroactive funding changes; partners with
  Budget Officers and HR Partners to ensure accuracy and policy alignment; identifies and escalates transactions which need intervention from
  Employee Relations.
• Manages the student compensation process by gathering data, validating accuracy, and preparing files for mass
  uploads.
• Reviews and audits workflow transactions (e.g., 3G, Additional Pay, Faculty Events, etc.) for data integrity and compliance
  before processing.
• Serve as subject matter expert, advising units on overload requests, evaluates allowability, identifies
  alternatives when needed, and collaborates with Talent Acquisition and Compensation on compliant solutions.
• Completes Funding Setup
  Request forms and appointment documentation requiring higher-level analytical review (e.g., ensuring that cost centers are payroll eligible,
  fringe funding is overridden on FWS pools, CF1’s are set up appropriately, helping calculate funding splits, etc.).

30% –
Employee Support & HR Advisory

• Provides guidance and expertise, serving as the initial point of contact for HR position and
  payroll-related inquiries, providing accurate interpretation of policies, procedures, and workflow requirements across multiple channels
  (tickets, phone, email, chat).
• Conducts tier-1 issue resolution and escalates complex issues to the appropriate HR teams while
  tracking and following up to ensure closure.
• Subject matter expert for employees and supervisors, and other departmental staff on HR
  processes, pay policies, timekeeping, and compliance requirements.
• Analyzes and maintains employee documentation and records within
  Perceptive Content and HR/Pay systems (e.g., additional pay documentation, researching paycheck issues, time & leave
  discrepancies).
• Investigates complex paycheck issues, researches and evaluates root causes (employment history, forms submitted, and
  data entered) and collaborates with HR COEs and Payroll on off-cycle checks or pay corrections.
• Builds strong consultative
  relationships providing guidance, consultation, and expertise with HR Partners, unit administrators, system administrators, and HR COE staff
  to improve information flow and transaction accuracy.
• Provides back-up support for onboarding services team and front office staff
  as needed and is cross trained in critical compliance steps. Directs employees to centers of excellence for technical support as
  needed.

20% – Training, Documentation, and System Enhancements

• Stays current on updates to HR systems,
  policies, and procedures; updates training materials and resource documents accordingly.
• Collects feedback, performs workflow
  assessments, and identifies opportunities for process and system improvements to develop and continuously improve efficiency, accuracy, and
  user experience.
• Participates in developing and delivering training/guidance for HR colleagues, campus partners, and system users on
  using Perceptive Content to submit 3G forms, creating funding change forms, and the time and absence review process in
  HR/Pay.
• Represents the HR unit on cross-functional workgroups, offering analytical and process-focused
  expertise.
• Participates in system testing, user-acceptance activities, and implementation of new HR software tools or
  upgrades.
• Supports special projects, internal audits, and continuous improvement initiatives.

5% – Leadership &
Team Collaboration

• Alternates with peers as backup to the HR Transaction Manager during absences, supporting team meetings
  or escalations.
• Mentors junior team members by providing guidance, feedback, and technical or process training.
• Contributes
  to shaping team standards and promoting a collaborative, solutions-focused work environment.

5% – Other Duties as
Assigned

• Participates in other projects as assigned and engages in ongoing professional development to strengthen HR,
  analytical, and technical expertise.

Required Qualifications

1. Bachelor’s degree OR a High School
   diploma/G.E.D. equivalency and three (3) years of professional experience.
2. One (1) year of experience in HR operations, payroll
   processing, time and/or attendance administration, or related activities.
3. Demonstrated written communication, accuracy, and
   organizational skills, as evidenced through application materials, and professional experience.
4. Exceptional customer service skills,
   including responsiveness, empathy, and professionalism, demonstrated through prior work history and/or reference
   feedback.
5. Experience delivering training to staff or customers, such as job aids, SOPs, presentations, or system walkthroughs as
   evidenced by application materials.

Preferred Qualifications

1. Human Resources generalist experience,
   including employee relations, onboarding, or HR administrative support.
2. Experience working with at least one HRIS/payroll/time
   system (e.g., Workday, UKG/Kronos, ADP, Oracle, SAP, Dayforce, PeopleSoft).
3. Experience with HR, accounting, or payroll procedures
   within a higher education or similarly complex environment.
4. Intermediate Excel skills, such as pivot tables, filters, or conditional
   formatting.
5. Professional HR certification, such as SHRM-CP, SHRM-SCP, PHR, or SPHR.
6. Experience developing training
   materials, such as job aids, SOPs, presentations, or system walkthroughs.

Contact Information to Applicants
Connie Jordan
HR Transactions Manager
cjordan10@ku.edu
785-864-2486

Additional Candidate Instruction
In addition to the online application, the following documents are required to be
considered for this position:

• A cover letter addressing how required and preferred qualifications are met.
• Resume or
  curriculum vitae.
• Contact information for three professional references.

Incomplete applications will not be
considered.

Application review begins Friday, April 3rd and continues until a qualified pool of applicants is identified.

Advertised Salary Range: Starts at $44,100

Application Review Begins: 03-Apr-2026

Anticipated Start Date: 27-Apr-2026

Primary Campus
University of Kansas Lawrence
Campus

FTE: 1.0

Reg/Temp: Regular

FLSA Status
Nonexempt

Employee Class: U-Unclassified Professional Staff

Work Schedule
M-F, 8am-5pm

Job Family
Administrative/Management-KUL

Work Location
Assignment
Hybrid

Disclaimer
The University of Kansas prohibits discrimination on the basis
of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, status as a veteran, sexual orientation, marital
status, parental status, gender identity, gender expression, and genetic information in the university’s programs and activities.
Retaliation is also prohibited by university policy. The following person has been designated to handle inquiries regarding the
nondiscrimination policies and is the Title IX coordinator for all KU and KUMC campuses: Associate Vice Chancellor for the Office of Civil
Rights and Title IX, civilrights@ku.edu, Room 1082, Dole Human Development Center, 1000 Sunnyside
Avenue, Lawrence, KS 66045, 785-864-6414, 711 TTY.