Human Resources Assistant Intern

Job Number: REQ_0000079090

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS

We are searching for a self-disciplined, highly motivated, and customer service-oriented student to join the Human Resources Office at the Applied Research Laboratory (ARL) at Penn State. This role will be a mixture of day-to-day responsibilities, as well as special projects, in a fast-paced, confidential environment. This internship offers a close-up view to the operation of a human resources department and provides opportunities to shadow different areas of human resources.

You will:

• Perform general administrative tasks, to include: greet visitors and answer phone and emails, provide directions or information, and address routine inquiries; distribute incoming mail, documents, awards, and supplies; and maintain office files and office supplies inventory

• Generate and review reports and spreadsheets; proofread documents for accuracy; create and send routine memos and letters from established templates; update data and track changes

  
  

• Support meeting, event, and onboarding coordination by organizing schedules and locations, sending reminders, and managing follow-up actions

• Assist with routine travel arrangements and expense reports

  
  

• Assist with various human resource and talent acquisition related projects

Required Skills/Experience areas include:

• Microsoft Office (Word, Excel, and Outlook)

• Proven success in environments where various forms of communication and organizational skills were crucial to be effective

  
  

• Motivation and desire to learn and grow professionally with the ability to use discretion in handling confidential and sensitive information

Students pursuing a degree in Human Resources or Business will be given preference. This is a paid internship located at ARL’s main laboratory at the University Park campus; relocation and housing are not provided.

This opportunity is eligible for internship credit under Penn State LA 495. Options are available to work up to 40 hours during the summer semester and up to 20 hours per week during the fall and spring semesters.

ARL’s purpose is to research and develop innovative solutions to challenging scientific, engineering, and technology problems in support of the Navy, the Department of Defense (DoD), and the Intel Community (IC). FOR FURTHER INFORMATION on ARL, visit our website at www.arl.psu.edu.

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies. All positions at ARL require candidates to possess the ability to obtain a government security clearance; you will be notified during the interview process if this position is subject to a government background investigation. You must be a U.S. citizen to apply. Employment with the ARL will require successful completion of a pre-employment drug screen.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

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