Human Resources Office Manager, Office of Human Resources – UT Chattanooga (8747)

The Office of Human Resources seeks an Office Manager to join our HR team. The position provides
front-line customer service, administrative support, and management of front office operations.

Responsibilities

Administrative Support / Office Management

• Provides front-line customer
  service and manages communications from incoming phone calls, messages to the general HR e-mail accounts, and all in-person visits to the
  Human Resources Center to address customer service inquiries and triage services to HR team members, as appropriate
• Receives and
  processes all incoming HR paperwork and mail to distribute documents to the appropriate team members, route forms for approval, ensure
  timely distribution of outgoing mail, etc.
• Provides administrative support to HR leadership team, which includes calendaring,
  providing support for meetings, committees, events, etc.
• Provides administrative support to all HR functional teams during peak
  workload periods
• Coordinates travel arrangements and assists with travel reimbursement procedures for the HR leadership team, as
  needed
• Coordinates and executes purchasing for the Office of Human Resources (e.g., invoice processing, vendors, transfer vouchers,
  etc.) and serves as back-up for HR monthly budget reconciliations, etc.
• Maintains inventory of equipment and supplies and manages
  surplus of office items
• Serves as HR point of contact for all IT security audits, records retention, and reporting
• Supervises work study students, including coordination of training and weekly expectations for office/functional team
  support
• Manages front office logistics, operations, and coverage
• Manages general HR inquiries via e-mail and the TDX
  Ticketing system

HR Operations

• Completes verification of employment requests for employees and external agencies,
  provides documentation of separation notice requests, and responds to unemployment claim requests, including coordination of additional
  engagements of HR leadership team members, as needed
• Manages temporary and student hiring process in DASH, ensuring timely
  completion of I-9 and e-verification procedures
• Initiates criminal background checks for temporary and student hires, as
  appropriate
• Manages employee and dependent fee waiver process, including determination of eligibility, processing of a few waiver
  forms, and fielding any fee waiver questions

Project and Event Management

• Manages HR service calendar, including
  timelines, achievement of milestones, project management, and administrative/logistical support, etc.
• Collaborates with Chancellor’s
  Office staff to provide administrative support to the Moc’s Golden Feather Award Program, Service Awards Recognition Luncheon, Blue & Gold
  Memorial Event, etc.
• Provides event management and logistical support for HR services and programming, including but not limited to
  registrations within the K@TE learning management system (LMS), event space reservations, catering orders, management of attendance records,
  purchasing, event set-up and breakdown, distribution of communications, meeting coordination, etc.

The ideal candidate
will demonstrate the following:

• Excellent verbal and written communication skills
• Working knowledge of Microsoft
  Office programs, including MS Word, Excel, PowerPoint, and Outlook
• Excellent interpersonal and customer service
  skills
• Strong attention to detail
• Ability to multi-task in a fast-paced environment
• Ability to be detail-oriented
  and effectively meet deadlines

Application Review

Review of applications will begin July 6,
2026, and will continue until the position is filled. Applications received by this date will receive priority consideration.

Qualifications

Minimum: Requires an associate’s degree, and a minimum of three years of
office/clerical experience.

Preferred: Post-secondary education is preferred, as well as experience with
HRIS/payroll systems, and experience in Human Resources.

Work Location

University of Tennessee –
Chattanooga, TN Campus

Compensation and Benefits

• UT Market Range: MR07
• Anticipated Hiring Range:
  $21.75 – $22.83 or commensurate with experience
• Find more information on the UT Market Range structure
• Find more information on
  UT
  Benefits

About Us

The University of Tennessee at Chattanooga is in the heart of one of Tennessee’s
largest and most dynamic cities. As a national model for metropolitan universities, UTC collaborates with its many regional partners to
offer an experiential learning environment with outstanding teaching scholars in 128 undergraduate degree programs and 55 graduate
programs-at both the master’s and doctoral levels. UTC and Chattanooga-nationally recognized for its downtown redevelopment and wealth of
outdoor recreation-are inextricably linked, and the University is central to the workforce and economic development efforts of the region
and the state.

Colleges of Arts and Sciences; Business; Engineering and Computer Science; Health, Education and Professional Studies;
and the Honors College are home to an array of award-winning programs from Nursing to Computer Science, Entrepreneurship to Veteran Student
Support. Innovation is a strategic focus, and UTC research and development in smart city technology is an industry leader. UTC is the first
and only university in the country with access to a managed, commercial quantum computing network, and we are introducing an artificial
intelligence initiative involving entities across campus and engaging partners throughout the region.

From our deep ties to the city
of Chattanooga to our national reputation for innovation and hands-on learning, UTC stands out as a university where students thrive,
faculty inspire, and partnerships create real impact.

Job Info

• Job Identification 8747
• Job
  Category Human Resources
• Posting Date 06/25/2026, 03:40 PM
• Job Schedule Full time
• Locations 720 McCallie
  Avenue, Chattanooga, TN, 37405, US

Tagged as: Employment