JLPT USA Team Assistant

Requisition Number: 73096

Location: Boulder, Colorado

City:
Boulder

State: Colorado

Employment Type: University Staff

Schedule: Part-Time

Posting Close Date: 20-Jul-2026

Date Posted:
29-Jun-2026

Job Summary

The Center for Asian Studies at CU Boulder invites applications
for a JLPT USA Team Assistant! The American Association of Teachers of Japanese (AATJ), headquartered at CU Boulder, is the
exclusive administrator of the Japanese Language Proficiency Test (JLPT) in the United States. The JLPT USA Team Assistant provides
administrative and operational support to the Director of JLPT USA and contributes to the effective planning and execution of the JLPT in
the United States.

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing
nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we
encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

Who We
Are

The Center for Asian Studies was established in 1999 to advance knowledge of Asia through undergraduate and graduate
education, faculty research, and outreach programs for the broader community. The Center is committed to managing and expanding the
interdisciplinary major in Asian Studies by providing student fellowships, scholarships, and study opportunities, investing in faculty
research and professional development, providing support for building Asia-related resources on the CU Boulder campus, by developing
academic exchanges with Asian-based colleagues and students, and by engaging the local community with Asia-related programs and events. The
Center also serves to promote the University’s Flagship 2030 Initiative to ‘Build a Global Crossroads’ by internationalizing education on
campus and promoting Asia in the context of global studies. Finally, the Center serves as a link and community-building resource for faculty
and students across the University. CAS coordinates events, supports research and teaching, and acts as a key resource for students and
scholars with an interest in Asian Studies. The Center’s area of focus encompasses all of Asia, from China and Japan to the countries of the
Middle East.

What Your Key Responsibilities Will Be

Team Support & Operational
Coordination:

• Provide day-to-day administrative and operational support to the Director of JLPT USA and the broader JLPT
  team, including scheduling meetings, maintaining shared calendars, tracking action items, and preparing agendas and meeting
  notes.
• Serve as a point of contact for routine communications with candidates, test site coordinators, proctors, vendors, and other
  partners, ensuring timely, accurate, and professional responses that reflect AATJ standards; referring complex or sensitive matters to the
  Director.
• Assist with internal coordination across AATJ staff and external partners to keep recurring JLPT workflows on schedule and
  aligned with established timelines.

Registration & Data Management Support:

• Support the candidate
  registration cycle by monitoring the registration platform, processing applications, verifying payments and accommodations requests, and
  resolving routine candidate inquiries via email.
• Maintain accurate candidate, site, and personnel records in JLPT databases and
  spreadsheets; perform data entry, validation, and clean-up to ensure data integrity throughout the testing cycle.
• Generate standard
  and ad hoc reports (e.g., registration counts by site and level, demographic summaries, post-test statistics) to support decision-making by
  the Director and AATJ leadership.

Stakeholder & Test Site Support:

• Support ongoing communication with U.S.
  test sites by drafting and distributing announcements, reminders, and informational updates regarding policies, procedures, due dates, and
  shipment of testing materials under the Director’s guidance.
• Assist in the preparation, formatting, and distribution of training
  materials, proctor manuals, site coordinator handbooks, and operational checklists, ensuring documents are current, consistent, and
  accessible.
• Help coordinate orientation sessions, webinars, and Q&A communications for site coordinators and proctors, including
  logistics, registration, and follow-up materials.
• Track site-level compliance with JLPT guidelines and flag issues or
  inconsistencies to the Director for resolution.

Test Day & Peak Period Operational Support:

• Provide
  operational support during peak JLPT administration periods (registration windows, pre-test preparation, test weekends, and post-test
  processing), including extended or non-standard hours as needed.
• Coordinate the preparation, packing, shipping, tracking, and return
  of secure test materials to and from U.S. test sites, ensuring strict adherence to chain-of-custody and confidentiality
  protocols.
• Participate in test-day support activities, including remote help-desk coverage, real-time troubleshooting with site
  coordinators, and on-site assistance at designated test locations when required (may include travel in the first weekend of
  December.)
• Support post-test logistics, including verification of returned materials, incident reporting, candidate inquiry
  follow-up, and preparation of summary documentation for the Director.
• Post-administration expense reimbursement support, including
  processing reimbursements, following up with test sites on submission of financial reports, and responding to inquiries regarding proctor
  compensation.

General Administrative & Program Support:

• Provide general administrative assistance across
  JLPT operations, including procurement support, expense tracking, vendor coordination, file management, and maintenance of standard
  operating procedures.
• Support the development and updating of internal documentation, templates, and knowledge-base resources to
  streamline recurring tasks.
• Assume additional responsibilities as the role evolves, including expanded involvement in cross-site
  coordination, project tracking, and operational planning to support the continued growth of the JLPT in the United
  States.

Other Duties:

• Perform other duties as assigned in support of AATJ’s mission and the effective
  administration of the JLPT.

What You Should Know

• Part-time (50%) position with flexible
  hours.
• This can be subject to change based on the business needs of the unit, align with A&S college policy, and supervisor’s
  approval.
• Employee may need to be on campus up to 5 days a week during the initial training period.


• Seasonal workload
  fluctuations, with peak activity typically from August through December.
• Occasional travel.

What We Can Offer

The annual salary for this part-time (50%) position is $26,000.

Benefits
At the University of Colorado Boulder, we are committed to
supporting the holistic health and well-being of our employees. Our comprehensive benefits package includes medical, dental, and retirement plans; generous paid time off;
tuition assistance for you and your dependents; and an ECO Pass for local transit. As one of Boulder County’s largest employers, CU Boulder
offers an inspiring academic community and access to world-class outdoor recreation. Explore additional perks and programs through the CU Advantage program.

Be
Statements

Be ambitious. Be inspired. Be Boulder.

What We Require

• Bachelor’s degree or
  equivalent combination of education and experience.
• Proficiency in both Japanese and English.
• Proficiency with basic office
  applications, including Microsoft Word, Excel, PowerPoint, etc.

What You Will Need

• Excellent
  communication and interpersonal skills.
• Proficiency in both English and Japanese.
• Strong organizational skills with high
  attention to detail.
• Ability to manage multiple tasks, prioritize deadlines, and work in a fast-paced
  environment.
• Collaborative, adaptable, and service-oriented mindset.
• Familiarity with office procedures and equipment and
  ability to use various software.

What We Would Like You to Have

• Experience in administrative support,
  operations, or project coordination.
• Familiarity with database systems, registration platforms, or data handling
  workflows.
• Experience with financial or payment-related tools (e.g., QuickBooks, invoicing, payment processing).
• Interest in
  or familiarity with standardized testing, education programs, or nonprofit operations.
• Experience working in cross-cultural or
  international environments.
• Business-level proficiency in Japanese and English.

Special Instructions

To apply, please submit the following materials:

1. A current resume.
2. A cover letter that specifically tells us how
   your background and experience align with the requirements, qualifications, and responsibilities of the position.

We may request
references at a later time.Please apply by July 20th, 2026 for consideration.Note: Application materials will not be
accepted via email. For consideration, please apply through CU
Boulder Jobs.

In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or
remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for
redacting or removing this information.