Legal Assistant (Legal Affairs Coordinator) – California Institute of Integral Studies

Position Title: Legal Assistant (Legal Affairs Coordinator) – California Institute of Integral Studies

Location:
San Francisco, CA Category: Staff Positions Job Type: Full-time Posted On: Wed Jul 8 2026 Job
Description:

The Legal Assistant (Legal Affairs Coordinator) assists CIIS executives, directors, deans, and other key stakeholders
with legal, contract procedures, administrative, organizational and research work in a team-oriented and collaborative environment. The
position serves as a central resource for contract administration, legal matter tracking, risk management coordination, regulatory
compliance support, and legal operations. The Legal Affairs Coordinator works closely with University leadership, outside counsel, insurance
representatives, regulators, and other stakeholders to ensure effective administration of the University’s legal and compliance
obligations.

A successful candidate is discreet, thoughtful, analytical, organized, detail-oriented, and possesses exceptional
communication and interpersonal skills. Success in this position requires a positive, energetic attitude, close collaboration with a
tight-knit team, and dedicated work ethic with an aptitude for managing multiple priorities. The incumbent exercises a high degree of
independent judgment, discretion, and confidentiality when handling sensitive legal, employment, financial, compliance, and institutional
matters.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Administers the contract policy, its procedures, and
  compliance.
• Centralizes the administrative oversight of all legal and contract matters.
• Supports state authorization
  processes through preparing and submitting supplemental state filings.
• Liaises with outside professionals and key stakeholders by
  fielding emails and phone communication, calendaring, and actions.
• Prepares, edits, and proofreads drafts of legal documents, such
  as corporation documents, third-party agreements, vendor contracts, court-related documents, administrative correspondence, state or federal
  agency forms, SRO (self-regulatory organization) forms, and other documentation.
• Orchestrates comprehensive support in connection
  with legal, contract, and caseload matters, including gathering case data, managing data-room activities, preparing signature packets, and
  archiving closed case folders.
• Maintains the University’s centralized contract management repository, legal records, and document
  retention systems, including contracts, legal matters, insurance certificates, surety bonds, corporate records, and other legal and
  compliance documentation.
• Collaborates with other University executive administrative managers or assistants with a high level of
  discretion to ensure responses to various open matters.
• Serves as the primary administrative liaison with insurance brokers,
  carriers, third-party administrators, and University stakeholders regarding risk management, claims reporting, insurance renewals,
  certificates of insurance, and policy documentation.
• Maintains legal, contract, compliance, and state authorization calendars;
  tracks filing deadlines, contractual obligations, renewal dates, and regulatory requirements; prepares reports, dashboards, agendas, billing
  reviews, and other departmental administrative materials.
• Tracks legal, contract, insurance, compliance, and institutional matters;
  coordinates collection of documentation and updates from stakeholders; and prepares status reports for leadership and outside
  partners.
• Updates the CIIS Connect intranet page dedicated to Legal & Contract Management and to State Authorization (in partnership
  with the accreditation compliance office) to provide visible process resources to the University’s internal community.
• Provides
  timely notification to insurance carriers on potential legal, compliance, and risk management issues.
• Develops and maintains legal
  affairs procedures, templates, workflows, records management practices, and legal technology systems, including electronic signature and
  contract management platforms.

Other related duties as assigned.

Job Requirements:

MINIMUM
QUALIFICATIONS

• Bachelor’s degree or equivalent in legal assisting or related field.
• Minimum two or more years
  of professional experience as a legal assistant or legal administrator.
• Comprehension of a variety of legal court documents,
  including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets,
  reports, memos, and correspondence.
• Demonstrated critical thinking, legal research, analysis, attention to detail, and writing
  skills; and demonstrated initiative, time management, and follow-through.
• Computer proficiency in Microsoft Office Suite
  applications including Word, PowerPoint, Excel, and Outlook, as well as document management and other Microsoft
  technologies.
• Exceptional computer skills with the ability to learn new software applications quickly.
• Strong ability to
  maintain high standards, use excellent judgment and seek out ways to contribute and anticipate needs.
• Excellent interpersonal
  skills, communication skills and the ability to collaborate well in a team and a wide range of constituencies in a diverse academic
  community.
• Familiar with and comfort using evolving appropriate AI technologies directly related to the role.

PREFERRED QUALIFICATIONS

• Established understanding of Higher-Ed, Labor & Employment, Contract, and
  litigation laws as they relate to students, employees, individuals, partnerships, and corporations.
• Familiarity with various State
  and Federal Regulations, especially but not limited to California, and Federal Department of Education or Labor.
• Awareness or
  willingness to learn and uphold NCSARA best practices.
• Work efficiently with the ability to multi-task while maintaining the highest
  quality work product.

ENVIRONMENTAL DEMANDS

Occasional work performed alone with ability to work
remotely from time-to-time. Collaboration and constant work around and with other people.

PHYSICAL ABILITIES

This position requires attention to detail, good memory, ability to work under deadline pressure, sitting and standing for long periods
of time, oral and written communication, keyboarding for significant portions of the workday, pushing, pulling, bending, stooping, reaching,
patience, and tact to perform the essential functions.

LOCATION

Must be located in the San Francisco Bay Area
– In office / hybrid

Additional Information:

PHYSICAL ABILITIES

This position requires attention to
detail, good memory, ability to work under deadline pressure, sitting and standing for long periods of time, oral and written communication,
keyboarding for significant portions of the workday, pushing, pulling, bending, stooping, reaching, patience, and tact to perform the
essential functions.

LOCATION

Must be located in the San Francisco Bay Area – preferably onsite, but open to
Hybrid or Remote with demonstration of high work ethic.

NOTES TO CANDIDATE

• Working
  Conditions Duties are primarily performed in an office environment at a desk or computer terminal, typically Monday through
  Friday.
• Background Check Due to the sensitivity and requirements of this position, you should expect to undergo and
  be cleared of an employment background/criminal check, if extended an offer for employment. You may also be asked to provide proof of
  educational degree(s), licenses, or credentials pertinent to the position. If your job requires driving on behalf of CIIS you will be
  required to provide proof of a valid driver’s license.
• Visa Sponsorship Visa sponsorship is not available for this
  position. Applicants must currently be authorized to work in the United States for any employer.
• Relocation
  Assistance This position is not eligible for relocation assistance.

EQUAL EMPLOYMENT OPPORTUNITY
POLICY

At the California Institute of Integral Studies (CIIS), we are dedicated to fostering a culture of inclusion and
belonging, guided by our Seven Commitments. We value the diverse experiences, perspectives, and identities within our community and strive
to create and maintain environments that are inclusive, equitable, accessible, and welcoming for all.

As an Equal
Opportunity Employer we are committed to providing an open, fair, and non-discriminatory environment for all individuals, in accordance with
all applicable federal, state, and local laws. This commitment extends to all aspects of employment, including recruitment, hiring,
promotion, compensation, benefits, training, and other terms and conditions of employment.

CIIS actively seeks to recruit
and retain individuals who bring a broad range of cultural backgrounds, languages, and life experiences that enhance our institutional
mission and values.

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