Office Assistant III (Part-Time)

Elgin Community College serves over 9,000 students at every stage of their educational journeys,
including university transfer programs, career and technical education, continuing education classes, and adult basic education. As a
community, we pride ourselves on nurturing a welcoming campus where every person-students, staff members, faculty members, and campus
visitors-feels valued. The work of each ECC employee is central to the college’s mission, and as an employer, the college fosters a positive
environment through professional challenges, excellent benefits, and opportunities for recognition and camaraderie.

Work
Schedule:

M 3:00pm – 8:00pm Tu 2:00pm – 8:00pm W 3:00pm – 8:00pm Th 3:00pm – 8:00pm F 12:00pm – 4:00pm

Rate
of Pay:

This is a Part-Time Support Staff position at grade 10, with an hourly pay rate of $17.27 to $20.90. The offer will
be based on education and experience, in alignment with the College’s compensation philosophy and the current Collective Bargaining
Agreement (CBA), if applicable.

Benefits:

• Retirement Plans (Pension, 457b, 403b)
• Paid Time
  Off
• Professional Development/Expense
• Tuition Reimbursement
• Employee Assistance Program (EAP)

FLSA
Status: Non-Exempt

Grant Funded: No

Job Summary:

An employee in this
classification performs work of routine difficulty by providing administrative support to the department. Work is distinguished by the
ability to collaborate and interact with faculty, staff and students. Immediate supervision is received by the assigned
manager.

Required Knowledge, Skills & Abilities:

1. High school diploma or general education degree (GED); or
   equivalent combination of training and experience.
2. Working skills in the use of the Microsoft Office Suite
3. Working skill in
   interpersonal interaction to be applied to a variety of individuals with differing education, ethnic and socio-economic
   backgrounds.
4. Working skills in verbal and written communication.
5. Working skill in operating a personal computer, applicable
   software and peripheral equipment as well as learning and adapting to new and updated programs and technology.
6. Must be available to
   work a flexible schedule, including evenings and weekends when required by the department’s needs.

Desired Knowledge,
Skills & Abilities:

1. Working skills in using databases, including enterprise-wide databases (e.g.
Colleague).

Essential Duties:

1. Perform a variety of general office and clerical duties, including, but not
   limited to:
   1. Compose, format and type routine correspondence, reports and other documents.
   2. Greet and assist
      office/department visitors.
   3. Answer and route telephone calls.
   4. Communicate with faculty and students regarding class
      cancellations.
   5. Enter and retrieve data and information from computer systems and software applications.
   6. Establish and
      maintain filing systems.
   7. Coordinate calendars, schedules, training, travel arrangements, meetings and other events.
   8. Order
      office supplies, including arranging for equipment maintenance.
   9. Use software for assignment and tracking purposes (e.g., key
      maintenance system).
   10. Maintain or process account records, accounts receivable or accounts payable. May monitor, reconcile or process
       transfers for budget accounts and monitor budget.
   
   
2. Maintains required training, licensure and/or
   certifications
3. Maintains confidentiality of privileged information and adheres to applicable privacy laws
4. Demonstrates
   sensitivity, understanding and respect of diverse populations within the workplace.
5. Maintains an understanding of the work of
   colleagues to effectively provide backup and/or support for co-workers during times when the division is short-staffed or experiencing an
   increased volume of work.
6. Adheres to department guidelines for attendance and punctuality

Other
Duties:

1. Assist faculty members and other employees with various clerical tasks (e.g. assembling materials for committee
   meetings).
2. Perform other job-related duties as assigned which pertain to the job description.
3. Ability to work a flexible
   schedule which includes days/evenings/weekends as needed by the department.

Physical Demands:

Sedentary (up
to 10 lbs occasionally, sitting most of the time)

Visual Acuity:

Close visual acuity (e.g. computer,
assembly)

Work Environment: Quiet conditions

Environmental Conditions: Typical office or
administrative

Current SSECCA Union Member Information:

The initial posting date for this position is
08/06/2026. Elgin Community College Support Staff Association (SSECCA) members that apply by 08/14/2026 and meet the posted minimum
qualifications will receive full consideration.

Equal Employment Opportunity Statement:

Elgin Community
College does not discriminate, or tolerate discrimination, against any member of its community on the basis of race, color, national origin,
ancestry, sex/gender/gender identity, age, religion, disability, pregnancy, veteran status, marital status, sexual orientation, or any other
status protected by applicable federal, state or local law in matters of admissions, employment, or in any aspect of the educational
programs or activities it offers.

In addition, Elgin Community College provides reasonable accommodations to qualified individuals
with disabilities to ensure equal access and equal opportunities with regard to employment practices, educational opportunities, and
programs and services. If you need a reasonable accommodation for any part of the application and hiring process, please notify the
College’s EEO/AA Officer. Determinations on request for a reasonable accommodation will be made on a case-by-case basis.

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