Paralegal

Job Type: Full time

Job Number: R3151

Location: Lakeland

Make
a difference at one of Florida’s premier institutions for education in science, technology, engineering, and math (STEM). Florida
Polytechnic University, ranked the No. 1 public college in the region by U.S. News and World Report, offers a unique working environment
that encourages faculty and staff to be part of a culture that prizes collaboration, innovation, and the willingness to go above and beyond
to ensure our students and University succeed. Florida Poly offers a small campus academic environment where students form connections with
their faculty and peers as they pursue high-value degrees in engineering and applied sciences.

The University is equipped with
cutting-edge facilities and equipment and two award-winning, architecturally distinct academic buildings. Its evolving curriculum, designed
to meet the needs of industry and provide a life-long educational foundation for students, has helped the institution grow in prominence
since its opening in 2014. Florida Poly’s deliberately small classes, affordability, and outstanding graduate outcomes have helped it earn
recognitions such as being named a top
value school, in the top 25 nationally for affordability, and in the top five best universities in the South for tech students. Accredited
by ABET and SACSCOC, Florida Poly is educating some of the brightest minds in Florida and attracting standout talent from across the nation.

JOB TITLE
Paralegal JOB DESCRIPTION SUMMARY
The Paralegal provides legal,
regulatory, operational, and administrative support to the University Counsel and serves as a key resource in advancing the University’s
legal and compliance objectives. This position conducts legal research, supports contract review and administration, coordinates public
records responses, maintains legal documentation systems, and assists with legal processes involving internal stakeholders and external
partners. The role requires substantial collaboration across university departments, including Procurement, Risk Management, Student
Affairs, Human Resources, Finance, and outside counsel, to ensure legal operations are effective, organized, and aligned with institutional
priorities. This position also supports process improvement initiatives designed to enhance workflow efficiencies and maximize the strategic
effectiveness of university legal operations. JOB DESCRIPTION

Responsibilities:

• Conduct legal
  and regulatory research related to higher education, employment, procurement, contracts, public records, governance, compliance, and other
  university legal matters. Research and analyze how new laws, regulations, and legal developments impact university operations and provide
  summaries and recommendations.
• Support contract administration processes by organizing legal documents, maintaining contract
  management systems, monitoring workflows, and ensuring recordkeeping systems remain current and compliant with institutional
  requirements.
• Draft, review, revise, and coordinate contracts, agreements, memoranda, correspondence, legal documents, and other
  materials while identifying compliance concerns related to university policies, procedures, regulations, and applicable
  laws.
• Coordinate requests, approvals, signatures, and communications among internal stakeholders and external counsel. Work
  collaboratively with Procurement, Risk Management, Human Resources, Student Affairs, Finance, academic departments, and external partners to
  facilitate legal workflows.
• Coordinate, track, and respond to public records requests and legal information requests while ensuring
  adherence to statutory requirements, records retention standards, and institutional procedures.
• Evaluate, improve, and manage legal
  processes and operational workflows to increase efficiency, reduce administrative burden, and allow university leadership and counsel to
  focus on strategic priorities.
• Provide administrative and operational support to the Office of General Counsel, including
  scheduling, maintaining legal calendars, organizing meetings, preparing materials, and supporting special projects as assigned.

Minimum Qualifications:

• Bachelor’s degree from an accredited institution
• Two (2) years of relevant experience
  in legal support, paralegal services, contracts administration, compliance, public administration, higher education administration, or
  related field
• In lieu of a degree, any appropriate combination of relevant education, experience, and/or certifications may be
  considered.

Knowledge, Skills, and Abilities KSAs:

Knowledge

• Knowledge of legal terminology,
  legal research methodologies, and legal documentation practices
• Knowledge of higher education legal frameworks, public records
  requirements, regulatory compliance, and contract administration principles
• Knowledge of records retention practices and document
  management systems
• Knowledge of state and federal laws affecting public institutions and higher education environments

Skills

• Strong legal research and analytical skills
• Excellent written communication skills with the ability to
  draft clear and professional documents
• Strong organizational and project management skills with attention to detail
• Ability
  to manage multiple projects, deadlines, and priorities simultaneously
• Proficiency using contract management systems, document
  management systems, and Microsoft Office applications
• Strong interpersonal and collaboration skills

Abilities

• Ability to interpret laws, regulations, policies, and contractual language
• Ability to maintain
  confidentiality and exercise sound judgment
• Ability to improve operational processes and develop efficient workflows
• Ability
  to communicate effectively with individuals at all organizational levels
• Ability to work independently while managing competing
  priorities in a fast-paced environment

REQUIRED LICENSES, CERTIFICATIONS, AND/OR OTHER SPECIFIC REQUIREMENTS OF LAW:

• Certified Paralegal (CP), Florida Registered Paralegal (FRP), or similar certification
• Must possess a valid driver’s
  license.
• This position requires a criminal background check, which may include a Level II screening as required by Florida Statute
  §435.04.
• This position is subject to federal and state privacy regulations.

NORMAL WORK SCHEDULE: This position
is salaried and exempt. The normal work schedule is Monday – Friday, 8:00 a.m.-5:00 p.m.; however, occasional overtime (weekends and
evenings) may be required.

TARGET HIRING SALARY: $57,800 – 63,000, commensurate with experience.

Location/Work
Model: Full-time/On-site

Note: Employment-based visa sponsorship will NOT be considered for this position.

APPLICATION DEADLINE DATE: The position may be open for 14 days. However, the review of applications will commence
immediately.

APPLICATION PROCESS:
In addition to completing the online application, all applicants are required to upload
the following as attachments to the application (preferably in PDF format).

• Cover Letter
• Resume
• Three (3)
  Professional References

If any of these three items are not included, you will not be considered for the
position.

References will not be contacted unless you are selected as a finalist for the
position.

ition.

DIVERSITY STATEMENT:

Florida Polytechnic University is
an equal opportunity/equal access institution. It is the policy of the Board of Trustees to provide equal opportunity for employment and
educational opportunities to all (including applicants for employment, employees, applicants for admission, students, and others affiliated
with the University) without regard to race, color, national origin, ethnicity, sex, religion, age, disability, sexual orientation, marital
status, veteran status or genetic information.

Employment is contingent upon eligibility to work in the US. An appointment is not
final until proof is provided.

FLORIDA POLY BENEFITS INFORMATION

Florida Poly qualified employees have the opportunity
to take advantage of a variety of health benefits (through the State of Florida) to help meet their specific needs, as
well as the needs of their family. This comprehensive coverage includes flexible spending accounts, medical and life insurance, and worker’s
compensation.

Health benefits are administered through People First, on behalf of the State of Florida, as pre-tax insurance plans. People
First handles all new hire enrollments, coverage changes, premium administration, and dependent eligibility. Their Service Center is staffed
Monday through Friday, from 8 a.m.-6 p.m. EST, at 1-866-663-4735.

RETIREMENT

Florida Poly offers great options for
retirement. From the required selection of a state plan to additional voluntary retirement plans, our employees have many opportunities to
save and prepare for their future. Click Here for more information.

OTHER BENEFITS

• Discounts &
  Perks

  
  
• 
  

  Annual Leave

• • 
    

    To help promote work-life balance, Florida Poly
    provides a generous leave program, which includes paid time off and paid holidays. Qualified employees may accrue 22 days of annual leave.
    In addition, the University observes the holidays listed in our University Holidays policy FPU-1.008.

    
    
    
  
  
• 
  

  Sick Leave

• • Qualified employees may also accrue 12 days of annual sick leave and participate in
    our Sick Pool Program.

    
    
  
  

• Employee Assistant Program (EAP)

EXPLORE LAKELAND FLORIDA

Conveniently located along I-4
between Tampa and Orlando, Lakeland is home to Florida Polytechnic University and many other businesses and attractions. Click here to explore Lakeland,
Florida.

SPECIAL INSTRUCTIONS REGARDING ATTACHMENTS:

Required attachments are listed on each posting.
Please be sure to attach all required documents in the Resume/CV field before continuing through the application. Once your
application has been submitted, no changes may be made and additional attachments will not be considered.

An unofficial copy of the
degree/transcript is acceptable during the application process. For positions requiring a degree, the official transcripts are required upon
hire.

Foreign Transcript: Transcripts issued outside of the United States require a equivalency statement from a certified
transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be
attached with the application and submitted by the application deadline.

All document(s) must be received on or before the closing
date of the job announcements.

This position requires a background check, which may include a level II screening as required
by the Florida Statute §435.04.

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