Project Coordinator and Administrative Assistant

Job Title: Project Coordinator and Administrative Assistant

Reporting Relationship: Executive Director of Youth Ministry Events

Unit: IWU-Marion

Department: School of Theology & Ministry-IWU Marion

Campus Location: Noggle Christian Ministries, Marion, IN

Summary of Position: Youth Ministries Events is a department housed in the School of Theology and Ministry. The Project Coordinator for Youth Ministry Events will provide operational support for Youth Ministry Events which includes Fusion (a high school conference), Never Too Young (a middle school conference), Summer Ministry Teams, Examen Camp (high schoolers called to ministry), and Pursue (high schoolers called to ministry).

Duties and Responsibilities

• Support the Executive Director of YME
  • Manage the calendar of the Executive Director of YME as requested
  • Reconcile the Executive Director’s university credit card
  
  
• Provide administrative support for YME
  • File and copy documents
  • Develop and edit written communications
  • Schedule appointments and meetings
  • Make travel arrangements
  • Receive phone calls and take messages
  • Distribute materials
  • Maintain program databases as needed
  • Oversee supplies and operational needs
  • Maintain professional correspondence with outside constituents from various churches and ministry organizations
  • Develop and maintain office systems, policies, and procedures in compliance with Indiana Wesleyan University
  
  
• Execute workflow plans for YME
  • Manage YME yearly calendar
  • Coordinate the YME calendar with the STM Operations and Project Manager
  • Implement both short-term and long-term planning strategies
  • Create a cohesive communication plan for event marketing
  
  
• Assist in programming, delivery and production of YME
  • Attend leadership retreats and staff meetings
  • Must be willing to work some evening hours and travel occasionally for event delivery and production
    • Summer Ministry Teams
    • Teenz Matter Conference
    • Pursue
    • FUSION
    • Never2Young
    • Examen Camp
    
    
  
  
• Provide operational support for YME
  • Collect all receipts for YME credit cards
  • Upload all receipts into the credit card reconciliation software
  • Submit monthly credit card receipts to the STM Operations and Project Manager
  • Submit reimbursement and payment forms to the Dean for approval
  • Review the monthly STM Operations and Project Manager budget report to ensure accuracy
  
  

Qualifications: According to Indiana Wesleyan University employment policy all employees must possess a strong Christian commitment and adhere to the standards outlined in the IWU Community Lifestyle Statement.

Education

• Bachelor’s degree in the field of ministry is preferred

Experience

• Event planning and administrative experience required
• Ministerial experience in the local church preferred

Required Skills

• Model Christlikeness through his/her personal walk with God
• Foster and develop community for the purpose of transformational growth and service
• Execute and deliver complex events
• Solve problems and manage conflict
• Manage budgets

IWU Kingdom Diversity Statement

IWU, in covenant with God’s reconciling work and in accordance with the Biblical principles of our historic Wesleyan tradition, commits to build a community that reflects Kingdom diversity. We will foster an intentional environment for living, teaching and learning, which exhibits honor, respect, and dignity. Acknowledging visible or invisible differences, our community authentically values each member’s earthly and eternal worth. We refute ignorance and isolation and embrace deliberate and courageous engagement that exhibits Christ’s commandment to love all humankind.

LIMITATIONS AND DISCLAIMER

As a religious educational institution operating under the auspices of The Wesleyan Church, Indiana Wesleyan University is permitted and reserves the right to prefer employees on the basis of religion (42 U.S.C., Sections 2000e-1 and 2000e-2).

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. Employees will be required to follow other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws.

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