Secretary Level 2

Location: Big Rapids (Main Campus)

Department: 43000 – University College

Advertised
Salary: $18.45; Hourly rate pursuant to the FSU and CTA/MEA-NEA Agreement

Benefits

Comprehensive
benefit package (health care, vacation, etc.). Please see the following link for a list of benefits offered with this position.

Clerical Tech Association
(CTA)

FLSA: Non-Exempt

Temporary/Continuing:
Continuing

Part-Time/Full-Time: Full-Time

Union Group: Clerical-Technical Association
(MEA-NEA)

Term of Position: 12 Month

At Will/Just Cause: Just Cause

Summary
of Position

Provide basic routine secretarial support by performing a combination of receptionist, bookkeeping and clerical
duties. The anticipated start date for this position is August 2026. However, this is an estimated date and can be revised if
needed.

Position Type: Staff

Required Education

Satisfactory completion of two years
college or equivalent technical training or business/technical schooling.

The requirements listed are representative of the
knowledge, skill, and/or ability required. Any equivalent combination of college education, training, and experience which provide3s the
required knowledge, skills, and abilities may be considered. Equivalency for education is two years of work experience equals one year of
education.

Required Work Experience

Two years full-time secretarial work experience to include bookkeeping,
supervisory responsibility and public contact. Two years part-time is equivalent to one year full-time.

Physical
Demands

• Office Environment
• Bending
• Carrying
• Reaching
• Sitting
• Twisting
• Lifting
• Repetitive movement
• Standing

Additional Education/Experiences to be Considered

Proficient in the use of an electronic student records system.
Proficient in on-line scheduling systems
Proficient with
software applications such as Microsoft Office (Word, Excel, PowerPoint, Access).
Accounting skills and experience with Banner and
Concur.

Essential Duties/Responsibilities

1. Perform any/all duties as defined in the Secretary Level 1
position description.
2. Provide support to the University College Dean’s Office and assigned departments.
3. Independently answer
routine correspondence and draft non-routine correspondence for review and approval of the supervisor.
4. Answer or refer inquiries from
students, faculty, staff, and the general public regarding established policies and procedures.
5. Research information as background for
incoming and outgoing correspondence.
6. Prepare and maintain information for such documents as correspondence, memos, reports, etc.
using computer software such as word processing, spreadsheets, databases, and file management.
7. Input, retrieve, download, and output
information utilizing a computer to access various software programs and systems.
8. Establish and maintain filing and record-keeping
systems.
9. Interview, train, and direct student employees.
10. Coordinate special department functions and activities, meetings,
conferences, workshops, and seminars, including retreats, by scheduling facilities, preparing agendas, and arranging for services and
equipment.
11. Monitor department budgets.
12. Carries out responsibilities in accordance with university policies and applicable
laws.
13. Cultivates an environment of belonging that values, respects, supports, and celebrates individual similarities and
differences, allowing students, faculty, and staff to thrive authentically.
14. Support, promote, and develop university student
enrollment and retention initiatives.
15. Any other duties assigned within the position classification area.

Skills and
Abilities

1. Operate a variety of office machines and equipment such as a computer, facsimile, multi-line telephone,
copier, and calculator, including making minor adjustments (requires some mechanical aptitude).
2. Use computer software such as word
processing, spreadsheets, and databases.
3. Utilize the rules of proper grammar, correct spelling and punctuation, and correct
arrangement of information.
4. Perform basic mathematical operations with accuracy.
5. Input, retrieve, download, merge, and output
information from software programs and systems.
6. Plan, organize, and make sound judgments and decisions.
7. Communicate effectively
with a variety of students, faculty, staff, and visitors in a variety of situations.
8. Interpret student problems and direct students to
the proper resource.
9. Demonstrated successful experience working directly with people from diverse backgrounds, including cultural,
educational, socioeconomic, and life experiences.
10. Maintain confidential and/or sensitive information in compliance with university
policies and state and federal law.

Required Documents

• Cover Letter
• Resume
• Unofficial
  Transcript 1

Special Instructions to Applicants

Unofficial Transcript 1 (REQUIRED): Applicants must
attach a copy of an unofficial transcript of their degree if applicable. If you do not have a transcript, please write a justification
explaining how your work experience is equivalent to the required education and attach that justification instead of the transcript.
Transcripts must include the institution name, the applicant’s name, the date the degree was attained, and the degree awarded. The
individual hired will be required to submit an official transcript (if applicable).

Initial Application Review Date:
August 17, 2026

Open Until Position is Filled?: Yes

EEO Statement

Ferris State
University, an Affirmative Action/Equal Opportunity employer, is committed to enhancing equity, inclusion, and diversity within its
community. Ferris offers employment opportunities to qualified candidates seeking careers in a student-focused environment that values
opportunity, collaboration, diversity and educational excellence. Learn more about the Ferris Mission and community at ferris.edu. The University actively seeks applications from women,
minorities, individuals with disabilities, veterans, and other underrepresented groups. For more information on the University’s Policy on
Non-Discrimination, visit: Ferris Non-Discrimination Statement.

Click here to learn more about working at FSU and KCAD.

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