Senior Administrative Assistant – SJO

Senior Administrative Assistant – SJO – North Campus

MAJOR RESPONSIBILITIES:

Provides administrative support to a San Jac Online department chair or dean, coordinating daily operations,
scheduling, faculty support processes, and departmental communications. This role ensures accuracy, organization, and efficient workflow to
support instruction and student services within the online campus environment.

Essential Job
Functions:

• Provide administrative support to the San Jac Online department chair and faculty members, including
  processing paperwork, running faculty loads, supporting daily scheduling needs, coordinating course materials adoptions, ordering supplies,
  and processing EPAFs and leave forms.
• Interface daily with students, administrators, various departments, visitors, staff, and
  faculty across the College.
• Securely maintain student and course data through various computer-based records and systems; assist
  with class setup and support processes such as course substitutions.
• Schedule and coordinate meetings and room reservations,
  including classes, departmental meetings, faculty and student activities, information sessions, and events. Distribute agendas, record and
  transcribe meeting minutes, review with department members, and post in a timely manner.
• Work with the department chair and division
  operations coordinators to support class scheduling processes, including class cancellations, development of class schedules, and updates to
  catalog or program materials (e.g., promotional materials or website content).
• Prepare and process requisitions and invoices as
  needed and complete Banner entries using multiple Banner programs.
• Maintain department documentation, including articulation
  agreements, pathway materials, and other program-related records; complete ad hoc projects as assigned.
• Coordinate travel
  arrangements, including hotel, registration, and reimbursement processing.
• Perform general office duties such as preparing letters,
  memos, forms, and reports, including support for state or institutional reporting as required.
• Process P-card statements and
  maintain accurate records of expenditures.

Additional Job Functions:

• Assist in the collection
  and verification of faculty end-of-course documentation.
• Provide support for departmental activities such as student engagement,
  outreach, or recruiting efforts, as needed.
• Order and track inventory supplies and submit related expenses.
• Coordinate
  facilities requests for classroom or instructional use, including maintenance requests.
• Work with the Business Office as required,
  including attending training to support related processes.
• Other duties as assigned.

Knowledge, Skills and
Abilities:

• Must project a professional image
• Have excellent communication and interpersonal
  skills
• Proficient in Microsoft Word, Excel, Banner, and standard office systems
• Proficient in Microsoft Teams Chat, Channels
  File Share, Calls, Meet Now, and standard app systems
• Must be extremely accurate and have excellent proofreading, grammar, and
  spelling skills
• Must be able to work in a team environment
• Be flexible with strong customer service and public relations
  skills
• Work effectively with details and deadlines
• Balance multiple tasks and priorities
• Analyze and solve
  problems
• Work independently in a fast-paced office environment

Required Education:

• High school diploma or equivalent

Preferred Education:

• Above requirement plus
  one year of specialized or technical training beyond high school

Required Experience:

• Three
  years of office, clerical or administrative support experience; or an equivalent combination of education and experience to successfully
  perform the essential duties of the job

Preferred Experience:

• Above requirement including one
  or more years in a higher education environment

Note: The duties of this position require a physical presence at the
assigned on-site work location during unrestricted operations with very limited or no opportunity for remote work
arrangements.

Salary Grade: 106

Salary is based on the Board-approved salary schedule for the current
fiscal year. See Salary
Schedule

Requisition Number: req6352

Posting Close Date: 7/30/2026 at 6 pm CST

Tagged as: Employment