TES Administrative Support Specialist – Advancement Marketing

Salary Range: USD $18.00/Hr. – USD $18.00/Hr.

Locations: Auburn University, AL

Job Type: Temporary

Department: Advancement Base Budget/Payback

Associated Division: Senior VP-Advancement

Req ID: 9540
Overview

Auburn Advancement is seeking candidates for the position of Administrative Assistant Support Specialist for a role within the department of Advancement Marketing. This position will primarily oversee the management for License to Learn, the scholarship license plate program and subsequent project management and marketing support. In addition, this position will support the Senior Director with varied and high-level administrative support, with an emphasis on budgetary and financial responsibilities.

Responsibilities

Essential functions include but are not limited to:

• providing excellent customer service to advancement team members;
• processing and tracking credit card statements and receipts;
• scheduling meetings;
• processing and tracking invoices/vendor payments, receipts, and other financial documents for multiple budgets;
• coordinating special projects or activities;
• researching state plate rules and regulations;
• coordination with Auburn volunteers in select states;
• assisting in the marketing, planning and execution of license plate campaigns;
• performing other support duties of similar difficulty.

Qualifications

• High school diploma or equivalent plus 4 years of experience in administrative support services

OR

• Associate’s degree plus 2 years of experience in administrative support services

OR

• Bachelor’s degree

Please utilize the attachment feature of Auburn University’s online employment site and attach the following:

• Cover letter
• Resume

Only complete application packets will be accepted for review.

Minimum Knowledge, Skills, and Abilities

Desired Qualifications:

• Proficiency in computer programs, particularly the Microsoft Office Suite;
• strong listening, writing, and verbal communication skills;
• exceptional organizational and time management abilities;
• demonstrated office management skills;
• sound financial acumen with experience managing budgets, tracking expenditures, and ensuring fiscal responsibility;
• willingness to embrace new processes;
• ability to research, interpret, and resolve policy or procedural issues.

Why Work at Auburn?

Temporary Employment Services (TES), a unit of the Auburn University Department of Human Resources, is an in-house support center established to meet the temporary employment needs of the university. TES provides qualified and dedicated temporary employees in a wide variety of occupations to meet the staffing needs throughout the campus. Temporary employees are hired for a variety of reasons with the most common being:

• Assistance in the place of a regular employee who is absent for a specified period of time
• Additional assistance during periods of abnormal or peak workloads
• Assistance with special projects
• Seasonal work
• Emergencies

If you are looking for an employment opportunity, TES is a great way to showcase your professional skills and assist Auburn University while gaining valuable work experience within higher education.

Equal Opportunity Compliance Statement

It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit the Office of Equal Opportunity Compliance’s website to learn more.

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