Testing Center Administrative Assistant

* Job Number:
260613

Organization: Access
&
Opportunity

Job Location: Oklahoma-Norman-Norman
Campus

Schedule:

Work Schedule: Mon – Fri, typically 8:00 AM – 5:00 PM (flexible
within range).

Work Type: Onsite

Salary Range: Targeted salary: $14.00 hourly, based on
experience

Benefits Provided: Yes

Required Attachments: Resume

Job Description

*

The Administrative Coordinator position’s primary job
function is to coordinate, manage, and perform administrative support functions for the Testing Center. To include but not limited to
resolving routine questions and problem, filing maintenance, scheduling appointments, reception, inventory management, typing, report
preparation, and correspondence. Job duties are clearly defined using standard methods and routines to accomplish tasks.

Essential Duties:

• Maintains office files that may be of a confidential nature.
• Schedules various
  appointments for office personnel and ensures administrative details are completed.
• Receives incoming calls for office personnel and
  refers to appropriate person.
• Records messages or responds to caller with routine information.
• Serves as a contact person
  for other employees or the outside public.
• Provides information regarding location or availability of materials, resources and
  services.
• Monitors and orders supplies for the office and completes requisitions.
• Responsible for typing correspondence,
  manuscripts, lectures, grant proposals, and medical information.
• Reviews and responds to routine correspondence for the office
  personnel.
• Prepares various reports, to include but not limited to office supply expenditures and student or resident rotation
  schedules.
• Makes copies and assembles materials.
• Opens, routes, and prepares incoming and outgoing mail.
• May run
  errands for the department.
• Performs related duties as assigned to successfully fulfill the function of the position.

Job Requirements

*

Required Education and Experience: High
School diploma or GED, AND:

• 12 months office, clerical or administrative support experience.

Skills:

• Working knowledge of office procedures.
• General office and customer service
  skills.
• Working knowledge of Microsoft Office Suite (Outlook, Excel, and Word).
• Excellent interpersonal
  skills.
• Ability to work independently and as a team player.
• Ability to complete tasks in an efficient and timely
  manner.
• Must be detail oriented for accuracy of data and information.
• Ability to multitask, be organized, and
  self-motivated.
• Ability to work in stressful situations.
• Ability to communicate verbally and in writing.

Certifications: None

Advertised Physical Requirements:

• Physical:
  • Sit for prolonged periods.
  • Communicate effectively and listens.
  • Engage in
    repetitive motion.
  • Use of computer and telephone.
  • Stand, stoop, bend, and
    reach.
  
  
• Environmental:
  • Standard office environment.
  • Department Preferences:
    None
  
  

Supervision:

• No Supervisory Duties

Special
Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman
Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

Why You Belong at
the University of Oklahoma: The University of Oklahoma values our community’s unique talents, perspectives, and experiences. At OU,
we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!

Equal Employment Opportunity Statement: The University, in compliance with all applicable federal and state laws and
regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic
information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or
status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing,
financial aid, and educational services.

Hiring contingent upon a Background Check?:
Yes

Special Indications: None

Job Posting: Mar 25, 2026

Tagged as: Employment