Administrative Assistant, Graduate Social Work and Department of Social Work

Administrative Assistant, Graduate Social Work and Department of Social Work
Mechanicsburg, PA, United
States

This position provides administrative and project support to the undergraduate Department of Social Work (SOWK/BSW)
and the Master of Social Work (MSW) graduate program. Responsibilities include serving as the first point of contact for visitors, faculty
candidates, and students; data entry; project and event coordination; budget oversight; maintenance of the program website and social media
sites; a high volume of general support responsibilities, including field placement and accreditation-related tasks; and assisting with
school-wide functions as necessary, as determined by the dean.

This is a part-time position at 25 hours per week during the academic
year and 16 hours per week in the summer.

Primary Duties:

• Provide support to the Director of the MSW program
  and the Department Chair of the SOWK/BSW program.
• Manage daily administrative operations for the undergraduate and graduate
  departments of social work: mail distribution, ordering supplies, messages, telephone, faculty schedules, syllabi, photocopying,
  coordination with technology services, preparation of department meeting minutes, oversight of audio-visual equipment, processing of
  reimbursement requests and purchase orders, etc.
• Execute administrative tasks delegated by supervisors.
• Support the MSW
  Field Director and BSW Field Director as assigned, including assisting with communication and contracts with stakeholders, collection and
  maintenance of student records, clearances, and forms, and coordination of related mailing and filing of data and forms.
• Manage
  program budgets, provide monthly budget reports, process reimbursements, and allocate Visa transactions for directors. Serve as primary
  contact with vendors.
• Manage MSW admission processes, including generating correspondence, tracking student responses, scheduling
  interviews as needed, and following up on course registrations.
• Coordinate special events and programs, including but not limited
  to: program recruiting events such as virtual open houses and meetings; on-campus open houses for prospective students; welcome-back events;
  annual Christmas party; alumni and student events; and Senior Celebration.
• Maintain and update department manuals and documents,
  including the Student Handbook, letters of acceptance/denial, and orientation materials.
• Assist with the preparation and
  dissemination of promotional materials. Work with the marketing department on promotional materials and website development.
• Manage
  social media accounts for the social work departments across designated platforms.
• Support adjunct faculty members in regard to
  hiring processes and course logistics.
• Assist with reports and details needed for CSWE accreditation, including scheduling of site
  visits.
• Work with faculty and chair/directors to collect and track student assessment data and other annual reports.
• Manage
  day-to-day logistics associated with faculty searches (as needed), including scheduling, travel, reimbursement, and catering.
• Manage
  work-study student tasks and time sheets.
• Manage archived student files in accordance with regulatory agency and University
  requirements.
• Assist with CEU event planning, registration, and certificate preparation.
• Maintain consistent and reliable
  attendance.
• Other duties as assigned.

Qualifications
Education Required:

Associate’s
degree

Education Preferred:

Bachelor’s degree.

Experience Required:

Minimum
of one to two years of administrative or office support experience

Experience Preferred:

Experience in a
higher education setting preferred

Skills and Characteristics Required for the Position:

• Effective
  communication skills, including strong writing, editing, speaking, listening, and comprehension; ability to communicate successfully across
  departments and with various internal and external constituencies.
• Excellent interpersonal skills, including proficiency with
  distance and virtual communication technology.
• Strong organizational skills, including time management and the ability to prioritize
  multiple responsibilities simultaneously.
• Rigorous attention to detail.
• Ability to maintain strict
  confidentiality.
• Proficient computer skills, including the ability to work independently in Banner, Excel, Canvas, CALM, Discoverer,
  Word, and Outlook; basic understanding of web design preferred.
• Ability to maintain and generate various reports (budgets,
  accreditation reports, program meeting minutes, applicant data, and related paperwork). Understanding of compliance and regulations related
  to higher education.
• Ability to work independently on complex projects with minimal oversight.
• Ability to supervise and
  direct work-study students.

About Us
Messiah University’s commitment to diversity and inclusive excellence draws
inspiration from its mission “to educate men and women toward maturity of intellect, character and Christian faith in preparation for lives
of service, leadership and reconciliation in church and society.” The university has pursued this vision through a strategic planning
process that encourages diversity through employee and student composition, campus climate, and an educational program that seeks to equip
and enable educators and students to embrace diversity. Candidates should clearly articulate why diversity and inclusive excellence matter
to them as persons of faith as well as in their profession. Candidates will speak to how as a potential employee, they will contribute to
the advancement of this vision through their teaching-learning, research, institutional service, and public engagement.

Job
Info
Job Identification: 434
Job Category: Administrative Support
Posting Date: 06/10/2026, 08:07
PM
Job Schedule: Part time
Locations: 1 University Ave, Mechanicsburg, PA, 17055, US

To apply, visit https://messiah-ibvrjb.fa.ocs.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/434

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