Academic Operations Coordinator

Job Type: Full time

Job Number: JR102626

The University of Mississippi – fondly
referred to as Ole Miss – stands as a premier public research institution with a proud legacy of academic distinction. We are devoted to
nurturing a vibrant, inclusive community where every member – student, faculty, and staff – can achieve their fullest
potential.

Join the Ole Miss Family – Build Your Legacy Here!

Department:

School of Applied
Sciences

Job Summary:

Oversees and administers the comprehensive operations of a department or set of departments.
Drives operational excellence, implements strategic initiatives, optimizes resources, and fosters cross-functional collaboration to achieve
departmental and organizational objectives.

Job Description:

• Provide strategic leadership and direction for the
  operations and function of the department(s), ensuring alignment with organizational goals, objectives, and performance
  metrics.
• Develop and execute departmental strategic plans and initiatives, collaborating with key stakeholders to drive operational
  excellence and continuous improvement.
• Oversee the departmental budget, including financial planning, forecasting, and monitoring of
  expenditures, ensuring optimal resource allocation and cost-effectiveness.
• Implement and refine operational policies, procedures,
  and workflows to streamline processes, enhance efficiency, and maintain compliance with regulatory requirements.
• Serve as a primary
  liaison between the department and other internal stakeholders, facilitating effective communication, collaboration, and coordination across
  teams.
• Conduct regular analysis and assessment of departmental performance, utilizing key performance indicators (KPIs) and metrics
  to identify areas for improvement and implement strategies for optimization.
• Collaborate with cross-functional teams and senior
  leadership to contribute to the development and execution of organizational initiatives, projects, and goals.

Job
Responsibilities:

Curriculum and Academic Workflow

Assist in all curriculum experiences for undergraduate and
graduate programs. Prepare, track, and route curriculum proposals and catalog updates. Support academic scheduling, course and program
change processes, and the school’s academic council workflow. Maintain shared documentation so that processes are transparent and
repeatable.

• Coordinate the intake, routing, and status tracking of curriculum and program proposals through school and university
  committees.
• Maintain accurate catalog, course inventory, and program records in partnership with departments.
• Support
  academic scheduling and the resolution of workflow questions across departments.

Advising Coordination and Student Success

Conduct regular check ins with the academic advisors in each department to support consistency, share best practices, and surface
trends. Support the execution of the Holistic Advising Program and coordinate operational logistics for advising across the undergraduate
and graduate student population.

• Convene and document recurring advisor check ins and communicate themes to the Associate Deans and
  Dean.
• Support the rollout, training logistics, and evaluation of the Holistic Advising Program.
• Coordinate operational
  support for orientation, registration cycles, and student facing advising communications.

Retention, Progression, and Graduation
Data and Analytics

Build and maintain the school’s Retention, Progression, and Graduation data. Develop dashboards, reports, and
early alert indicators that turn raw student data into clear, actionable insight for the Dean and Associate Deans.

• Maintain accurate
  student success datasets and reporting cycles aligned to the academic calendar.
• Design and produce dashboards and reports on
  retention, progression, and graduation outcomes.
• Identify at risk indicators and support data informed intervention and outreach
  efforts.

General Operations

Serve as a reliable operational point of contact for academic affairs and student
success. Organize forms, policies, and procedures. Prepare reports for school and university stakeholders, and support cross departmental
coordination on behalf of the Office of the Dean.

Preferred Qualifications:

Advising experience. Experience with
undergraduate and graduate academic advising in a college or university setting.

Retention experience. Demonstrated work in
retention, progression, and graduation initiatives and student success programming.

• Curriculum management. Experience with curriculum
  management, catalog and program processes,and academic committee workflow.
• Analytics background. An analytics background, including
  the ability to build dashboards and reports and to translate data into actionable insight for leadership.
• Master’s degree from an
  accredited institution. Required.
• 10 years experience in higher education, academic administration at the Undergraduate and Graduate
  Level.
• Demonstrated organizational, project coordination, and written and verbal communication skills.
• Proficiency with data
  tools, spreadsheets, and student information or reporting systems.

Education Qualifications:

Bachelor’s
(Required)

Experience:

Relevant experience | 6 Years | Required

Compensation:

$62,441.60 –
$93,641.60

Interview Requirement:

Interview Requirements: Any candidate who is called for an interview must notify the
Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the
interview.

EEO Statement:

The University of Mississippi provides equal opportunity in any employment practice,
education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal
opportunity and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex,
pregnancy, sexual orientation, gender identity or expression, religion, national origin, ethnicity, citizenship, age, disability, military
status, protected veteran status, genetic information, or any other legally protected status.

Background Check
Statement:

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations
for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a
financial (credit) report or driving history check.

Tagged as: Employment