Executive Analyst & Assistant to Associate Vice Chancellor & Chief Communications and Marketing Officer

Overview

Job
ID
37704182

Category
Administrative

Organization
Chancellor

Department
Communicati
on & Marketing Dept

Location
Main Campus – UCR

Salary
$74,384 – $108,710

Date
Posted
2026-07-17T12:00:00.000Z

Application Deadline
Open Until Filled

Schedule
8AM –
5PM

Full/Part Time
Full-time(100%)

Other Information
Qalifies for Employee Referral Bonus: No
UC
Internal Job: No

Position Information

The executive assistant provides executive-level coordination and
support to the Associate Vice Chancellor and Chief Communications and Marketing Officer (AVC & CCMO), as well as administrative and
transactional support across a wide range of issues, projects, programs, and matters important to the Communications & Marketing department.
Represents Communications and Marketing in a professional manner, exercising sound judgment, tact, and the utmost discretion. Manages
calendars, travel arrangements, and itineraries for the AVC & CCMO. Incumbent will process purchase and travel requests, reimbursements, and
other routine accounting transactions utilizing online financial systems for the Communications & Marketing department. Assists with
planning and execution of special projects as assigned. Please be advised that applicants are required to submit a cover letter and resume
for full consideration. The full salary range for the Executive Analyst & Assistant to Associate Vice Chancellor & Chief Communications and
Marketing Officer is $74,384.25 – $108,710.47 annually. However, the expected pay scale for this position is up to $90,000 annually. We base
salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and
organizational needs. Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to
sponsor or take over sponsorship of an employment Visa for staff. As a University employee, you will be required to comply with all
applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local
government directives may impose additional requirements.

Requirements

Education
Requirements

• Bachelor’s degree in related area and/or equivalent
  experience/training.

Experience

• 4 – 7 years of related experience.
• Minimum of 3 years providing
  executive level administrative support.

Minimum Requirements

Strong service orientation. Political acumen
and sensitivities to the differing perspectives and political circumstances within all levels of the organization as well as the Office of
the President and external constituencies. Advising and counseling skills. Ability to multi-task with demanding timeframes. Ability to use
high-level discretion and maintain a high level of confidentiality. Strong skills to communicate effectively with all levels of staff,
faculty, alumni/donors, students and external constituencies, both verbally and in writing. Thorough knowledge of common
organization-specific and other computer application programs Exceptional written and oral communication skills. Demonstrated correct usage
of English, spelling, grammar, punctuation. Excellent interpersonal skills to work effectively with a wide variety of people from all levels
of internal and external organizations. Advanced skill in using software programs, including Microsoft Word, Excel, PowerPoint, Access, and
calendaring software. Knowledge of and experience with Internet search engines for data gathering purposes. Solid analytical/problem-solving
skills. Knowledge of federal regulations such as FERPA.

Preferred Qualifications

Strong service orientation.
Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization as well
as the Office of the President and external constituencies. Advising and counseling skills. Ability to multi-task with demanding timeframes.
Ability to use high-level discretion and maintain a high level of confidentiality. Strong skills to communicate effectively with all levels
of staff, faculty, alumni/donors, students and external constituencies, both verbally and in writing. Thorough knowledge of common
organization-specific and other computer application programs Exceptional written and oral communication skills. Demonstrated correct usage
of English, spelling, grammar, punctuation. Excellent interpersonal skills to work effectively with a wide variety of people from all levels
of internal and external organizations. Advanced skill in using software programs, including Microsoft Word, Excel, PowerPoint, Access, and
calendaring software. Knowledge of and experience with Internet search engines for data gathering purposes. Solid analytical/problem-solving
skills. Knowledge of federal regulations such as FERPA.

Additional Information

In the Heart of Inland
Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus
provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues
critical to growing communities’ air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student,
faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most
ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

• UC Riverside
  is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine’s 2020 rankings, and among the top 1 percent of
  universities worldwide, according to the 2019-20 Center for World University rankings.
• UC Riverside is the top university in the
  United States for social mobility. – U.S. News 2020
• UCR is a member of the University Innovation Alliance, the leading national
  coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
• Among top-tier universities, UC Riverside ranks No. 2 in financial aid. – Business Insider 2019
• Ranked No. 2 in the
  world for research, UCR’s Department of Entomology maintains one of the largest collections of insect specimens the nation. – Center for
  World University Rankings
• UCR’s distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of
  Science and Medicine.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive
consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability,
age, protected veteran status, or other protected categories under state or federal law. It is the policy of the University of California to
undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.

For
information about our generous employee benefits package, visit: Employee Benefits
Overview

Job Description Details

General Information

Job
Title

EXEC AST 3 CX

Job Code

004702

Department Head

Jeff
Girod

Supervisor

Jeff Girod

Department Custom Scope

The executive assistant
provides executive-level coordination and support to the Associate Vice Chancellor and Chief Communications and Marketing Officer (AVC &
CCMO), as well as administrative and transactional support across a wide range of issues, projects, programs, and matters important to the
Communications & Marketing department. Represents Communications and Marketing in a professional manner, exercising sound judgment, tact,
and the utmost discretion. Manages calendars, travel arrangements, and itineraries for the AVC & CCMO. Incumbent will process purchase and
travel requests, reimbursements, and other routine accounting transactions utilizing online financial systems for the Communications &
Marketing department. Assists with planning and execution of special projects as assigned.

Key
Responsibilities

• Serves as executive level support to the Associate Vice Chancellor and Chief Communications and Marketing
  Officer (AVC & CCMO). Coordinates daily and long-range activities. Maintains complex calendars of appointments, conferences, and travel,
  coordinating all details including financial transactions. Identifies information needed by the AVC & CCMO, interacts with staff across the
  organization to gather the information, and resolve problems or identify solutions. Serves as a resource to the AVC & CCMO in assembling,
  synthesizing, and summarizing issues for background materials. Coordinates preparation of relevant appointment briefing and background
  materials and ensures the materials are provided in a timely manner for review. Makes informed and necessary decisions for the coordination
  of meetings, conferences, retreats, and events that involve campus staff. Exercises judgment regarding written or oral requests for the AVC
  & CCMO’s time/consultation. Independently handles issues that do not require direct AVC & CCMO involvement. Performs analysis of complex,
  confidential and sensitive issues that support the professional objectives and activities of the Communications & Marketing department.
  Trouble-shoots assignments and performs necessary background work and research to respond to concerns of internal and external
  clientele.



30%

• Provides office operations and administrative support for Communications & Marketing, including but not limited to
  meeting and event logistic coordination, creation of presentation materials for slide decks, and preparation and compiling data for monthly
  status reports.



25%

• Coordinates assignment of projects and action items to Communications and Marketing staff. Establishes and
  manages system for follow-up on action items and ensures timely completion of the items or extends deadlines for completion as appropriate.
  Reviews action/information items assigned to staff for appropriate and complete response.



15%

• Serves as the primary transactor for
  Communications & Marketing, processing ePay, eBuy, web recharges/work orders, iTravel transactions, and creating purchase
  orders.



15%

• Briefs executives on deadlines and the status of pending issues.



5%

• Researches, compiles and summarizes issues,
  policies and topics; provides background information, talking points and briefing materials for the executive.



5%

• Other duties as
  assigned.



5%

Special Conditions

• Ability to travel between main campus and off campus
  locations.
• Valid Drivers License
• Travel Outside of Normal Business Hours

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