Catering Operations Administrative Assistant – 140838

Filing Deadline: Thu 8/20/2026

UC
San Diego values and welcomes people from all backgrounds. If you are interested in being part of our team, possess the needed licensure and
certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to
apply.

UCSD Layoff from Career Appointment: Apply by 08/11/2026 for consideration with preference for rehire. All layoff
applicants should contact their Employment Advisor.

Reassignment Applicants: Eligible Reassignment clients should contact
their Disability Counselor for assistance.

DEPARTMENT OVERVIEW

Join the Residential, Retail and Supply
Chain Services (RRSS) team at UC San Diego, a dynamic and innovative campus department dedicated to delivering exceptional service to the
university community. As a valued RRSS team member, you will be contributing to a broad and complex organization consisting of five key
units: Housing, Dining and Hospitality (HDH), Integrated Procure-to-Pay Solutions (IPPS), the UC San Diego Bookstore, Triton Print & Digital
Media, and the Early Childhood Education Center (ECEC). With a focus on innovation and customer satisfaction, RRSS aims to inclusively meet
the diverse needs of the UC San Diego community while fostering a sense of belonging for our students and staff.

As a member of the
HDH team, you will be part of a self-funded unit with over 1,200 staff employees, over 2,000 student employees, and an annual operating
budget of $371 million, providing housing and dining services to over 20,000 students, faculty, staff, and their families. At UC San Diego,
we believe a job is more than just employment – it’s a chance to be part of something meaningful. Along with competitive pay, we offer
outstanding benefits, retirement plans, and a supportive environment that encourages both professional development and personal growth.
Benefits begin on your first day! For Dining positions, we also provide a daily meal allowance.

The Catering Operations
Administrative Assistant is responsible for general administration duties related to the Catering administration and operations. This
includes daily administration tasks to support event coordination, preparing and processing documents to support the accurate and timely
execution of catered events, following standard operating procedures (SOPs) to ensure quality control of banquet orders, and, as directed,
performing general administrative duties, maintains related files, and provides a high level of customer service. Under the supervision of
the Event and Guest Experience Manager, the incumbent interacts with the Client, Service, and Culinary staff and performs administrative
duties related to coordinating the execution of multiple daily catering order.

QUALIFICATIONS

• Experience in
  culinary arts, banquets and food and beverage service.
• Knowledge of flow of information, and steps involved in execution of catered
  events.
• Skill and knowledge of interpersonal relations including the ability to communicate in a helpful, pleasant and informative
  manner to a wide variety of people, both in person and on the telephone. This includes relationships with staff and
  students.
• Excellent mechanical skills on computer terminal. Must be fast and accurate.
• Profiecient in Microsoft Office
  Suite, Outlook, data base management and spreadsheet software applications, preferably Word, Windows, Excel and other related software
  applications.
• Skill to independently organize a continuous flow of work in a timely manner and meet continuous, mandatory deadlines,
  yet maintain accuracy and neatness.
• Ability to remain calm, efficient and patient under pressure while dealing effectively with a
  wide variety of people with changing priorities and with frequent interruptions.
• Proven ability to work independently and make
  independent judgments with a minimum of instruction and supervision.
• Analytical ability to assess workflow problems/ procedures of
  the office to determine solutions, and to implement standard operating procedure changes.
• Proven interpersonal and communication
  skills, both oral and written, including knowledge of correct English grammar, spelling, punctuation and usage.
• Attention to detail
  in completing forms and projects.

SPECIAL CONDITIONS

• Job offer is contingent upon satisfactory clearance
  based on Background Check results.
• Operating needs of the department require varied work schedules, (i.e., a.m., p.m., and/or
  weekend shifts and/or 10 hour workday).
• Employees may be required to take off (vacation or temporary layoff) during scheduled
  operational shutdown periods, such as Winter, Spring & Summer breaks.
• Meal perquisite is required for all Dining Services
  employees.
• Employees may be required to change work location on a daily basis as needed or for an indefinite time
  period.

CANRA Mandated Reporter: This position has been identified as a Mandated Reporter pursuant to the California Child Abuse
and Neglect Reporting Act and requires immediate reporting of physical abuse, sexual abuse, emotional abuse, or neglect of anyone under the
age of 18.

Pay Transparency Act

Annual Full Pay Range: $53,160 – $75,335 (will be prorated if the appointment
percentage is less than 100%)

Hourly Equivalent: $25.46 – $36.08

Factors in determining the appropriate compensation for a
role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs.
The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for
this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal
equity, budget, and collective bargaining agreements (when applicable).

If employed by the University of California, you will be
required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local
public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San
Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more
information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity Employer. All
qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender
identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

For the
University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment.
Please visit smokefree.ucsd.edu for more information.

Misconduct Disclosure Requirement: As a condition of employment, the
final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or
judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of
substantiated misconduct with a previous employer.

a. “Misconduct” means any violation of the policies governing employee conduct at
the applicant’s previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual
assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC’s policies addressing some
forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct in
  the Workplace

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