Administrative Assistant III

Job ID: 300944

About Us

Located in the fastest-growing region of the state, the University of North Georgia is a multi-campus university with an enrollment of over 20,000 students, making it one of the largest institutions in the University System of Georgia. UNG is focused on a mission of educational excellence, leadership development and community engagement opportunities that develop students into leaders for a diverse and global society. Through a variety of educational pathways that provide access and range from certificates and associate degrees to a professional doctoral program, UNG is responsive to regional education and economic development needs. Federally designated as a senior military college, one of the university’s signature leadership programs is its 800-member Corps of Cadets on UNG’s Dahlonega Campus.

Job Summary

The University of North Georgia is accepting applications for an Administrative Assistant III. The Administrative Assistant will coordinate administrative processes for the Computer Science Department Head and Director of the Institute for Cyber Operations within the College of Science & Mathematics. Responsibilities include the management of budgets, travel, hiring, personnel, and administrative workflows.

In addition to background checks for all cardholders, O.C.G.A. § 50-5-83 requires a credit check on all employees issued a purchasing card. Additionally, credit checks must be run at the time of Pcard renewal.

Please be advised that any offer of employment is contingent upon your eligibility to work in the United States. The university is aware of recent federal changes that may significantly increase the cost of filing H-1B visa petitions.

As a public institution, the university¿s ability to cover such costs is subject to budgetary constraints and state funding policies. Therefore, while we remain committed to supporting international faculty hires, we cannot guarantee payment of any newly imposed or increased visa-related fees.

If you have any questions regarding the visa policy, please contact Monica Arrendale at (706) 867-4470.

Responsibilities

• Provides assistance to Computer Science department, working closely with department head. May provide some assistance to cyber security grant programs. Assistance may be requested by other faculty, staff, students, and the administration team.
• Maintains and tracks departmental/center operating budgets for all campuses. Makes allowable purchases, tracks spending and prepares purchase paperwork for the department. Will work closely with the CSM Dean’s Administrative Assistant.
• Manages fiscal, administrative, and academic records and prepares correspondence, agendas, reports, and other documents for the Department Head and Institute for Cyber Operations Director.
• Assists with the on-boarding process for new CS hires within the college.
• Works with the Department Head to create departmental and summer schedules and cross-check room assignments and times.
• Oversees candidate recruitment visits for departmental search committees.
• Facilitates the coordination of catering requests and space reservations. Reviews and processes travel for faculty within the department. Schedules and arranges meetings for the Department Head. Assists in submitting work orders to plant operations, IT or other university entities for work needed within the department.

Knowledge, Skills, & Abilities

• Working knowledge of all office equipment, computer software, and administrative procedures.
• Possesses excellent written and oral communication skills.
• Ability to communicate on a professional level
• Ability to work independently and calmly in an occasionally stressful environment; ability to prioritize tasks.
• Takes initiative in solving problems and can develop creative solutions to challenges while providing outstanding customer service.

Required Qualifications

• Bachelor’s Degree required.
• One year of clerical or administrative experience required or equivalent combination of education and experience.

Proposed Salary

• The proposed salary is: $18.34-$20.17 hour.

Required Documents to Attach

• Resume
• Cover Letter
• Unofficial Transcripts
• Contact Information for Three Professional References

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Institutional Values

The University of North Georgia, a regional multi-campus institution and premier senior military college, provides a culture of academic excellence in a student-focused environment that includes quality education, service, research, and creativity. This is accomplished through broad access to comprehensive academic and co-curricular programs that develop students into leaders for a diverse and global society. The University of North Georgia is a University System of Georgia leadership institution and is The Military College of Georgia. More details on the UNG Mission, Values, Vision, and Culture can be found at https://ung.edu/about/mission-vision-values.php

Conditions of Employment

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with the University of North Georgia, as determined by University of North Georgia in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test.

Equal Employment Opportunity

The University of North Georgia, a unit of the University System of Georgia, is an Affirmative Action/Equal Opportunity employer and does not discriminate on the basis of race, color, gender, sex or national origin, age, disability, religion, genetics or veteran status. Georgia is an open records state. Also, UNG is a federal contractor and desires priority referrals of protected veterans.

Other Information

• This is not a supervisory position.
• This position has financial responsibilities.
• This position will not be required to drive.
• This role is not considered a position of trust.
• This position requires a purchasing card (P-Card).
• This position will not travel
• This position does not require security clearance.

Please note: the University of North Georgia career board updates daily, positions are subject to be removed without prior notice or before the posting expires.

Background Check

• Standard Enhanced + Education

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