Business Coordinator I

Business Coordinator I

Job Title
Business Coordinator I

Agency
Texas A&M University – Kingsville

Department
Information Technology Services

Proposed Minimum Salary
Commensurate

Job Location
Kingsville, Texas

Job Type
Staff

Job Description
About Texas A&M University-Kingsville

Texas A&M University-Kingsville (TAMUK), the oldest institution of higher learning in South Texas and a proud member of the Texas A&M University System, stands as the region’s premier university. TAMUK offers the widest range of academic programs and degrees in South Texas, provides exceptional learning and residential facilities, conducts impactful research, awards substantial scholarships, and has awarded more than 80,000 degrees in the institution’s 100-year history. The university is recognized for its unwavering commitment to student success, meaningful research, and deep community engagement. With a welcoming campus culture and strong regional partnerships, TAMUK offers faculty and staff a unique opportunity to make a lasting difference in the lives of students and the broader South Texas region.

Location: The University is located in historic Kingsville, a friendly, safe city of 25,000 that is the home of the legendary King Ranch. Corpus Christi and its beaches are just 40 miles to the northeast, and the border with Mexico is 120 miles to the south at Brownsville or 119 miles to the west at Laredo.

For more information, click here.

Position Overview

The IT Business Coordinator I, under general supervision, provides support and coordination of a variety of business activities requiring independent judgment, including reviewing business documents and assisting in developing, monitoring, and reporting accounts and budget data as directed by supervisor.

Essential Duties and Responsibilities

Administrative Support

• Serves as the primary point of contact for the department, delivering a professional and service-oriented experience to all visitors.
• Manages front-office operations to maintain a welcoming, organized, and highly functional reception environment.
• Coordinates phone communications, resolves inquiries, and routes matters with accuracy, discretion, and efficiency.
• Coordinates scheduling for departmental leadership and shared spaces.
• Facilitates the coordination of in-person and virtual appointments.
• Provides high-level administrative support through intake, tracking, and triage of requests.
• Assists in planning, developing, implementing, coordinating, and monitoring business programs or services.
• May assist with administration of contracts and grants. Assists in preparing budgets for review by principal investigator(s). Develops financial and statistical analyses and summary reports. Composes correspondence. Assists with administration of unit, program, or project.
• Participates in the hiring and training of business staff and/or student workers and may provide supervision. Trains staff on new and existing business procedures, and provides policies and regulations to staff.
• Assists with talent management initiatives within the IT department, including recruitment, training, and professional development of IT staff.
• Monitors visitor access and maintains awareness of office activity to support safety, confidentiality, and effective service delivery.
• Assists ITS staff members with creating and submitting Travel reports in Emburse
• May coordinate routine personnel activities and maintenance of personnel files and approve leave requests.

Business Operations

• Reviews and approves vouchers and requisitions. Reviews and audits reconciliations of multiple unit accounts. Monitors and reports on unit budget activity. Prepares monthly and annual financial reports. Provides input to policies and interprets policies and procedures.
• Coordinates annual fiscal year closing activities and drafts new fiscal year plans. Coordinates routine fiscal activities. Proposes solutions to routine financial problems. Communicates cash handling procedures, coordinates and approves cash handling activities, and implements and coordinates purchasing activities. Coordinates inventory process and maintenance of business files
• Assists with the development and improvement of business processes.
• Creates business process and approval workflows.
• Monitors and controls operating expenditures and makes projections.
• Implements and audits business procedures and trains staff on new and existing procedures.
• Manages financial transactions through JavelinaBuy and Canopy.
• Works with Finance and Budget to assign costs to appropriate accounts and projects.
• Assists with annual inventory review and documentation.
• Manages purchases and monthly expense reports for the department
• Serves as a delegate for ITS Staff members in Emburse
• Develops financial analyses and summary reports.
• Assists in the development of annual budget documents.
• Develops annual budgets and cost projections for review by Finance and Budgets.

IT Procurement

• Assist with the procurement of IT equipment, software, and related resources.
• Oversees contract administration, including Statements of Work and purchasing agreements.
• Document and maintain IT software renewals.

Communication and Stakeholder Engagement

• Serves as a liaison with Finance, Payroll, and Employee Services.
• Supports internal and external communications by responding to general inquiries and disseminating accurate, up-to-date departmental information.
• Identifies opportunities to enhance customer experience and front-office efficiency.
• Organizes and participates in stakeholder meetings to gather input on IT services and to communicate upcoming IT initiatives.
• Assists with ITS project implementation, collaborating with ITS staff, campus stakeholders, and vendors, to ensure projects remain within scope and budget.

Other Duties

• The above represents the major duties, responsibilities, and authorities of this job and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

Required Qualifications

• Education – Bachelor’s degree in applicable field or equivalent combination of education and experience.
• Experience – Two years of related experience.

Knowledge, Skills, and Abilities

• Interpersonal and communication skills. Planning and organizational skills.
• Ability to multitask and work cooperatively with others.
• Knowledge of university business operations and practices.
• Knowledge of financial systems such as FAMIS, Canopy, JavelinaBuy, and Emburse.
• Proficiency in Microsoft Office applications, including Word, Excel, Outlook, Teams, and PowerPoint.
• Ability to prepare financial analyses, cost projections, and summary reports.
• Ability to coordinate multiple deadlines and priorities simultaneously.
• Strong interpersonal, customer service, and professional communication skills.
• Ability to maintain confidentiality and exercise sound judgment and discretion.
• Ability to collaborate effectively with university departments, vendors, and stakeholders.
• Ability to train staff on business procedures, systems, and operational processes.
• Ability to monitor expenditures and support budget planning activities.
• Ability to work independently and as part of a team in a fast-paced environment.
• Knowledge of inventory tracking, records management, and contract administration practices.
• Ability to learn and adapt to new technologies, software systems, and business processes.

Other Requirements

Other Requirements and Factors

• This position is security sensitive
• This position will require export-control authorization prior to starting employment.
• This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures
• All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements

Why Join the Javelina Nation?

Texas A&M University-Kingsville offers a supportive, mission-driven culture focused on excellence in teaching, research, and service. All employees enjoy:

• A welcoming campus community
• Opportunities for professional development
• Competitive benefits through the Texas A&M University System
• A rewarding experience of helping students achieve their academic and career goals

Shared Values: TAMUK employees uphold the Shared Values of Care, Integrity, Pride, Innovation, and Excellence, which form the foundation of the University’s culture and guide its strategic plan. More information on TAMUK’s Strategic Plan and Shared Values can be found here.

4DX: TAMUK employees actively engage in Franklin Covey’s 4 Disciplines of Execution (4DX) activities within their departments. TAMUK utilizes 4DX as the framework for pursuing strategic goals by creating a culture of high performance. This requires participation from all faculty and staff. More information on 4DX can be found here.

Caring Campus: TAMUK employees embody the Institute for Evidence Based Change’s Caring Campus mindset, maintaining a collegial and caring attitude towards students and each other to foster student engagement and a positive, collaborative work environment. More information on Caring Campus can be found here.

Compensation & Benefits

Compensation: Commensurate with experience

Texas A&M University-Kingsville offers a career filled with purpose and opportunity in addition to competitive wages. In addition to base pay, TAMUK provides eligible employees a comprehensive Total Rewards package designed to support employees’ well-being, professional growth, and financial security.

BENEFITS (rules, policies, eligibility apply)

With our generous benefit package, robust professional development opportunities, strong retirement programs, and dedication to service excellence, TAMUK is a truly engaging and rewarding place to work.

Insurance:

• Medical
  • $0 – $30 per month for Employee Only coverage after university contribution ($920 value).
  • Up to 83% of premium covered by the university:
    • Employee and Spouse
    • Employee and Children
    • Employee and Family coverage
    
    
  
  
• Dental & Vision
• Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account

On-Campus Wellness Opportunities:

• TAMUK’s Wellness Program is designed to enrich lives through health and wellness programming that is meaningful and impactful.

Work Life Solutions:

• Counseling, Work Life Assistance, Financial Resources, and Legal Resources

Tuition Benefits:

• Employee Tuition Assistance Program
• Book scholarships
• Public Service Loan Forgiveness

Retirement:

• Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP), dependent on position
• Voluntary Tax Deferred Account/Deferred Compensation Plan

Employee Leave:

• 8+ hours of vacation per month
• 8 hours of sick leave per month
• 8 hours of paid Birthday leave
• 12-15 paid holidays per year

Additional Information

A federal proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Texas A&M University-Kingsville will not pay this fee. If immigration sponsorship may be required for employment, consult with private immigration counsel, at the individual’s expense, is recommended to determine whether the individual’s current immigration status would make a potential offer of employment from Texas A&M University-Kingsville subject to this fee.

In addition, on January 27, 2026, Texas Governor Abbott issued a moratorium on the filing of any new H-1B petitions unless approved by the Texas Workforce Commission. Accordingly, if sponsorship for employment visa status is required now or in the future, this moratorium may affect the university’s ability to employ the selected final candidate. TAMUK will adhere to applicable regulations regarding visa opportunities.

Application Instructions

During the application process applicants have one opportunity to enter the requested information, upload documents and submit the application. Applicants will not be able to make changes or add additional documents once the application materials have been submitted via “Submit” action.

Employment applications must include:

• Completed online application
• Cover Letter/Letter of Interest addressing qualifications
• Curriculum Vitae or Resume
• Contact information for 3 professional references

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.

To apply, visit https://tamus.wd1.myworkdayjobs.com/en-US/TAMUK_External/job/Kingsville-TX/Business-Coordinator-I_R-094072-1

Texas A&M University-Kingsville is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

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