Clerical Assistant III, Purchasing & Contracts

Salary: $4,206.07 Monthly

Location: 3041 W. Avenue K, Lancaster, CA

Job Type:
Classified

Job Number: RN25-98 (2300287)

Department: Purchasing and
Contracts

Closing Date: 7/13/2026 11:59 PM Pacific

RANGE: 12

ANTICIPATED
START DATE: August 2026

WORK SCHEDULE: Hours do not exceed 40 hours per week. The exact work schedule is
Monday – Thursday 7:30 am to 5:00 pm and Friday 7:30 am to 11:30 am. Schedule may be subject to change by supervisor based on department
needs and college hours of operation.

DESCRIPTION

Under the direction of an assigned
supervisor, perform a variety of responsible and technical clerical and typing work in support of an assigned District function; provide
work direction and guidance to student assistants and other clerical personnel as assigned; performs other related duties as may be
assigned.

DISTINGUISHING CHARACTERISTICS:
The Clerical Assistant III performs specialized clerical duties or
provides sole clerical support for an assigned function. Work involves specialization in a specific functional area. Incumbents are required
to exercise independent judgment and may be assigned lead duties. Incumbents in the Clerical Assistant II class provide a variety of
clerical support to other clerical or secretarial staff and may perform some assignments independently. Incumbents in the Clerical Assistant
I classification perform routine and repetitive general clerical duties requiring no previous experience. Duties are performed with brief
instructions and under close supervision.

REPRESENTATIVE DUTIES

E = indicates
essential duties of the position

• Plans, schedules and performs technical clerical duties related to assigned function such
  as compiling information from a variety of sources and preparing reports and forms as required by District, County, State or federal
  regulations; communicates with other agencies or departments to provide or obtain a wide variety of information; provides cover for front
  desk or department counter as assigned providing information and assistance to students, potential students, clients and the general public
  regarding program services and requirements. (E)
• Receives and screens phone calls and visitors; reports phone problems; provides
  information and directs inquiries and visitors to the proper person or office; provides technical information concerning policies,
  procedures, rules, regulations and activities of assigned program or office. (E)
• Composes correspondence either independently or
  from oral instructions; prepares letters, memos, flyers, brochure, and forms, requesting or providing information; prepares variety of
  mailings as assigned. (E)
• Prepares, types, proofreads and duplicates a variety of items including proposals, contracts, purchase
  orders, reports, agendas, minutes and other documents. (E)
• Coordinates schedules and assists in communicating to others regarding
  meetings, appointments, orientations, activities or announcements; schedule meetings, conferences, and interviews for supervisors and
  others; assembles, types and duplicates required background materials. (E)
• Collects and accounts for fees and other monies received
  as assigned; monitors and maintains office or program budget according to established guidelines; types requisitions and processes invoices
  according to established procedures. (E)
• Operates computer equipment to enter and retrieve data, maintains records and generates
  reports; utilizes word processing and other software as required by the position. (E)
• Prepares and maintains detailed and complex
  logs, timesheets, files, records and software library including software licenses and maintenance agreements; establishes and
  cross-references filing systems as needed; maintains confidentiality of a variety of sensitive materials and information.
  (E)
• Assures timely distribution, receipt, processing and maintenance of a variety of records, reports and other materials; requests
  or provides information as necessary to assure completeness, accuracy and conformance to established procedures; conducts research and
  analysis for assigned specialized projects and prepares reports and recommendations accordingly. (E)
• Trains and provides work
  direction and guidance to student assistants and other clerical personnel as assigned. (E)
• Operates a variety of office machines
  such as typewriters, computers, printers, calculators, copiers, duplication machine, transcription equipment and other equipment as
  required. (E)
• Maintains inventory and order supplies, equipment and materials as needed; follows up with persons ordering supplies
  and equipment and follows up with vendors. (E)
• Receives, screens and routes mail. (E)
• Administers standardized group of
  individual tests, including adaptive tests for disabled students in accordance with college, state, and testing agency requirements; checks
  in examinees, verifies identification; prepares materials used for testing, distributes, collects, and maintains security of testing
  materials. (E)
• Assists instructors, students, faculty, students, co-workers with various problems and questions.
  (E)
• Receives and verifies accuracy of requisitions, assigns numbers, and distributes Purchase Orders via fax or mail; and determines
  competitive pricing with vendors. (E)
• Attends meetings, seminars, and conferences for the purpose of enhancing knowledge base and
  keeping current with matters related to the area of assignment. (E)
• Performs other related duties as may be
  assigned.

MINIMUM QUALIFICATIONS

EDUCATION AND EXPERIENCE:
Any
combination equivalent to: graduation from high school including or supplemented by courses in office practices, business, or Management
Information Systems (MIS) and two years of experience closely related to the duties and responsibilities of the class.

OTHER INFORMATION

KNOWLEDGE OF:

• Modern office practices,
  procedures and equipment.
• Financial and statistical record-keeping techniques.
• Correct English usage, grammar, spelling,
  punctuation and vocabulary.
• Receptionist and telephone techniques.
• Interpersonal skills using tact, patience and
  courtesy.
• Operation of office machines including computer equipment and applicable software.
• Letter and report writing
  techniques.

ABILITY TO:

• Plan, schedule and perform a variety of responsible and technical clerical and
  typing work in support of an assigned District function.
• Provide work direction and guidance to student assistants and other
  clerical personnel as assigned.
• Add, subtract, multiply and divide quickly and accurately.
• Read, interpret, apply and
  explain rules, regulations, policies and procedures.
• Meet schedules and time lines.
• Communicate effectively both orally and
  in writing.
• Establish and maintain cooperative and effective working relationships with others.
• Plan and organize
  work.
• Maintain records and prepare reports.
• Communicate effectively both orally and in writing.
• Type at 50
  words net per minute from clear copy.
• Understand and follow oral and written directions.
• Operate a variety of
  office equipment such as a computer, copier, transcription equipment and others as assigned.

WORK DIRECTION, LEAD AND
SUPERVISORY RESPONSIBILITIES: Provides work direction to student and hourly workers and other clerical staff as may be assigned –
no permanent full-time staff to supervise.

CONTACTS: Co-workers, other departmental staff, security officers,
Deans, faculty, students, vendors, other colleges, and the general public

PHYSICAL EFFORT:

• Requires the
  ability to exert some physical effort, such as walking, standing and light lifting, bending at the waist, kneeling or crouching to retrieve
  and maintain files
• Dexterity in the use of fingers, limbs and body in the operation of office equipment.
• Tasks require
  extended periods of time at a keyboard.

WORKING CONDITIONS:
Normal office environment.

APPLICATION PROCESS – PLEASE READ

SUPPLEMENTAL INFORMATION It is the responsibility of each
applicant to have all the requested documents submitted through NEOGOV by the deadline date in order to continue in the application process
for this position.

• Each recruitment is conducted independently from others; therefore, interested parties need to submit separate
  complete application packages for each position they apply for.
• It is important the applicants submit ALL documents requested for
  the application package to be deemed complete and given consideration.

This position requires the following documents to be
attached to your online application in order to be considered:

• Application
• Current resume
• Letter of Intent (Cover
  Letter)
• Copy of Transcripts of all degrees and Supplemental Coursework
  • All out of the country, transcripts must be evaluated
    prior to submitting them with applications.
  • Any evaluation service member of the National Association of Credential Evaluation
    Service (NACES) http://www.naces.org/ is acceptable.
  
  
• Typing
  certifications must be current within one year and must include name, date and net words per minute (NWP).
• Applicants may be subject
  to passing an examination (written/technical), as appropriate to the requirements of the position.
• Travel expenses for
  pre-employment interviews and employment processing will not be authorized.

Your application and any required attachments must be
submitted by July 13, 2026.

Applications with incomplete information (i.e., statements such as “see
resume”) or missing documents will not be considered.

VISA

Please be advised that
AVC:

• Does not sponsor employment visas,
• Does not participate in E-Verify, and
• Does
  not complete documentation related to STEM OPT or other F-1 visa
  programs.

ACCOMMODATIONS

If you have, any questions or concerns/if you require accommodations for the
application process in compliance with the Americans with Disabilities Act, please contact the People, Culture and Talent (Human Resources)
department at (661) 722-6311.

EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER AND COMMITMENT TO DIVERSITY
Antelope Valley
Community College District (AVC) is committed to employing administrators, faculty, and staff members who are dedicated to student success.
AVC recognizes that diversity in the academic environment fosters cultural awareness, promotes mutual understanding and respect, and
provides suitable role models for all students.

AVC is committed to hiring processes that support equal opportunity, diversity, and
provide equitable consideration for all candidates as required in federal and state laws and regulations. To find out more about AVC, please
visit our website at avc.edu.

Thank you
for your interest in employment opportunities with Antelope Valley Community College District.

______________________________________________________________________

Annual Security
Report is provided by Antelope Valley College for prospective students and employees. A copy of this report is available
at http://www.avc.edu/administration/police/