Procurement & Supply Specialist 1

Job ID: 15603

Location: Centralia College

Full/Part Time: Full-Time

Regular/Temporary: Regular

About Us

VOTED BEST PLACE TO WORK IN LEWIS COUNTY 2025

Centralia College is on a 30-acre campus of modern buildings set among walking paths, lawns, and native plantings just a few blocks from the heart of Centralia, Washington. The college has served students in the Lewis County region since 1925 and is the oldest continuously operating community college in Washington State. The city of Centralia is a historic railroad and river shipping hub with a vibrant downtown and railway station.

As a comprehensive community college, Centralia College offers academic transfer and workforce programs, as well as adult basic education, English as a Second Language (ESL), and personal enrichment classes. The college also offers five Bachelor of Applied Science degrees.

In addition to the main campus in Centralia, Centralia College East in Morton is a smaller site that serves the needs of students in east Lewis County. Centralia College is committed to the success of all students, and thus also provides educational programs at two corrections centers in southwest Washington and one juvenile facility. In total, the college serves more than 4,800 students annually. For nearly 100 years, several generations of Lewis County residents have looked to Centralia College for their education and training needs.

Centralia College is committed to student success, academic excellence, and enhancing and supporting our diverse community in an inclusive and equitable learning environment. We encourage applicants with demonstrated experience collaborating with, and serving, people from a wide range of backgrounds.

For more information on Centralia College and the Centralia area, call 360-736-9391 or visit www.centralia.edu.

Job Description

The Procurement & Supply Specialist 1 provides operational and technical support for the College’s procurement and purchasing functions. Under general direction of the Director of Procurement Services, this position reviews and processes purchasing transactions, supports purchasing card (P-Card) administration, coordinates procurement activities, and assists campus departments with purchasing processes in compliance with college policies and Washington State procurement requirements.

This position serves as a primary point of contact for day-to-day procurement support and assists with the efficient operation of the Procure-to-Pay process through ctcLink and related systems. The incumbent works collaboratively with campus departments, Fiscal Services, vendors, and Procurement Services staff to support timely purchasing, accurate documentation, regulatory compliance, and customer service.

The position also provides operational support for purchasing contracts and serves as backup support for receiving, shipping, and central services functions during periods of absence or peak workload.

Duties and Responsibilities

Duties and Responsibilities:

Procurement Operations & Purchasing Support – 65%

• Review and process purchase requests for goods and services in accordance with college procedures and Washington State procurement laws and regulations.
• Determine appropriate procurement methods for routine purchases, including direct buy, use of existing contracts, cooperative purchasing, or competitive solicitation processes.
• Coordinate purchasing transactions within ctcLink and related procurement systems.
• Research product availability, pricing, and sources of supply.
• Assist departments with procurement procedures, purchasing questions, and order status updates.
• Coordinate with vendors regarding pricing, shipping, substitutions, invoicing issues, and order discrepancies.
• Prepare and process change orders and procurement-related documentation.
• Maintain procurement records and documentation in accordance with retention and audit requirements.
• Assist with bid openings and administrative support activities related to competitive solicitations.
• Provide basic operational support related to procurement contracts, including tracking, routing, document organization, and record maintenance.
• Support fiscal month-end and year-end closeout activities in coordination with Fiscal Services and Procurement staff.

Purchasing Card (P-Card) Administration – 20%

• Review, audit, reconcile, and approve purchasing card transactions for completeness, accuracy, appropriate documentation, and compliance with procurement and fiscal policies.
• Monitor receipt collection and transaction coding within the College’s P-Card system.
• Assist cardholders with P-Card procedures, documentation requirements, and troubleshooting.
• Support administration of the College’s P-Card program by maintaining records and identifying compliance issues for escalation when necessary.
• Maintain working knowledge of applicable state, college, and program-specific purchasing card requirements.

Operational & Departmental Support – 10%

• Provide backup support for receiving, shipping, mail, and central services operations during periods of absence or peak workload.
• Assist with shipment verification, receiving discrepancies, and vendor issue resolution.
• Support outgoing mail and bulk mailing activities.
• Provide customer service support related to shipping, receiving, and purchasing inquiries.
• Assist with records management and general office support activities.

Professional & Organizational Responsibilities – 5%

• Maintain current knowledge of procurement practices, state regulations, and purchasing systems.
• Contribute to a collaborative, respectful, and service-oriented work environment.
• Participate in training and professional development activities.
• Perform other duties as assigned in support of Procurement Services operations.

Qualifications

• An Associate of Arts Degree in Purchasing Management, Business Administration or closely allied field AND one year of full-time purchasing experience
• Full-time experience as a purchasing professional will substitute on a year-for-year basis.
• Equivalent combination of education and experience demonstrating the ability to perform the duties of the position

Preferred Qualifications

• Experience working in public sector or higher education procurement.
• Experience using ERP or Procure-to-Pay systems such as ctcLink/PeopleSoft.
• Experience administering or supporting a purchasing card (P-Card) program.
• Experience reviewing financial transactions for compliance and documentation accuracy.
• Familiarity with Washington State procurement policies, procedures, or cooperative purchasing.
• Experience supporting contract administration or procurement recordkeeping processes.
• Experience providing customer service in a fast-paced operational environment.

Knowledge, Skills and Abilities:

Knowledge of:

• Basic public procurement principles and purchasing practices.
• Purchasing card administration and reconciliation practices.
• Office and records management procedures.
• Customer service principles and business communication practices.
• Automated procurement and financial systems.
• Applicable procurement policies, procedures, and compliance requirements.

Skills in:

• Reviewing and processing detailed transactions accurately.
• Organizing and maintaining procurement and fiscal records.
• Using Microsoft Office Suite and automated procurement systems.
• Communicating effectively verbally and in writing.
• Managing multiple priorities and deadlines.

Abilities to:

• Interpret and apply policies, procedures, and regulations.
• Establish and maintain effective working relationships with staff, vendors, and stakeholders.
• Learn procurement and contract administration processes.
• Exercise sound judgment and attention to detail.
• Provide responsive and professional customer service.
• Adapt to changing priorities and operational needs.
• Work independently while contributing effectively as part of a team.
• Foster a Psychologically Safe Environment: Ability to contribute to a supportive and inclusive workplace that values respect, collaboration, and psychological safety.

Conditions of Employment

This is a 40 hours per week, 12-month position. Classified employees are represented by the Washington State Federation of State Employees (WFSE). The state of Washington provides a comprehensive benefits package for state employees.

This position is fully in-person and based on campus. Remote work is not available for this role.

DEADLINE: The position will close on June 14, 2026. The screening committee will begin their review June 15, 2026.

COMPENSATION
Monthly Salary: Range 41 ($3,665 – $4,771)

APPLICATION PROCESS

Interested candidates may apply by submitting the following items:

• Online Application
• Cover Letter that addresses your interest in the position and ability to perform the responsibilities described in this announcement.
• Detailed resume of all educational and professional experience that demonstrates how you meet the qualifications.
• List of at least three professional references with contact information. References are typically contacted after interviews.

Eligibility to Work

If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work.

The employer will not sponsor applicants for work visas.

Centralia College is unable to extend post-completion optional practical training (OPT) to F-1 students who receive STEM degrees.

Background Check

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.

Sexual Misconduct

Pursuant to RCW 28B.112.080, applicants must declare whether they are the subject of any substantiated findings of sexual misconduct in any current or former employment or is currently being investigated for, or have left a position during an investigation into, a violation of any sexual misconduct policy at the applicant’s current or past employers. By law, post-secondary education institutions cannot hire an applicant who does not complete this form.

EEO Statement

Centralia College has a strong institutional commitment to the principles of diversity in all areas. In that spirit, we strongly urge all qualified applicants, especially people of color, persons of disability, women, and disabled and Vietnam era veterans, to apply. Centralia College is an Equal Opportunity employer.

It is the policy of Centralia College to assure equal employment opportunity and non-discrimination on the basis of race or ethnicity, creed, color, national origin, sex, marital status, sexual orientation, age (over 40), religion, the presence of any sensory, mental, or physical disability, or status as a disabled or Vietnam-era veteran.

Centralia College does not discriminate in admission or access to, or treatment or employment in, its programs or activities. Designated Title II, VI, VII, IX, Section 504, ADA compliance officer: Vice President for Human Resources and Equity, Hanson Hall Room 101, Centralia College, 600 Centralia College Blvd, Centralia WA 98531-4099, (360)623-8943.

The Human Resources Office is accessible for persons with disabilities. Those who need disability accommodation in the application/employment process, please call (360)623-8943.

Jeanne Clery Statement

Notice of Availability of Annual Security Report-Centralia College’s Annual Crime/Security Report is available here, containing mandated information about current campus policies concerning safety and security issues, required statistics, and other related information. To obtain a paper copy of the report, please call 360-623-8947.

Title IX Statement

Centralia College is compliant with Title IX best practices. For more information visit, Title IX.

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