TES Procurement Coordinator

Salary Range: USD $25.00/Yr. – USD $25.00/Yr.

Job Type: Temporary

Department: Provost & VP Academic Affairs

Associated Division: Provost & SeniorVP Academic Affairs

Req ID: 9342
Overview

The Office of the Provost Creative Team seeks a TES Procurement Coordinator. This position supports the Office of the Provost and its units by coordinating procurement and vendor-related activities for branded and promotional materials, supporting marketing initiatives and events, and ensuring compliance with Auburn University procurement, bid, branding, and licensing requirements.

Responsibilities

• Monitors the Office of the Provost Creative Team online request system and serves as the primary point of contact with Provost units to coordinate fulfillment of requests, including vendor communication, ordering, and delivery
• Coordinates production and procurement of marketing, branded, and promotional materials (e.g., print, apparel, and event items) to support departmental operations and initiatives
• Coordinates timelines, production schedules, and delivery of materials; tracks orders and ensures timely completion of projects and event needs
• Serves as a primary point of contact for vendors; communicates regarding pricing, quotes, production timelines, delivery schedules, and resolves routine issues as needed
• Evaluates vendor options, obtains quotes, and prepares requisitions or purchase orders using Auburn University’s procurement system (Jaggaer/TigerBuy) in accordance with university procurement policies and procedures
• Assists with bid and competitive purchasing processes by gathering quotes and supporting required documentation; ensures procurement activities align with applicable policies, procedures, and delegated authority
• Ensures vendor selection and procurement of promotional materials comply with Auburn University trademark, branding, and licensing requirements, including use of approved or licensed vendors and completion of required approval processes prior to production
• Maintains procurement, vendor, and licensing documentation to support compliance with university policies and payment requirements
• Tracks expenditures related to promotional materials and supports appropriate and prudent use of institutional funds in accordance with university spending policies
• Maintains inventory, records, and files related to procurement and marketing materials; assists with reporting and documentation
• Performs other related duties as assigned, consistent with departmental needs

Qualifications

High school diploma or equivalent

Experience in purchasing, marketing support, or a related area.

Preferred Qualifications

• Experience with Auburn University procurement processes, compliance requirements, and systems such as Jaggaer (TigerBuy)
• Experience coordinating the sourcing, production, and ordering of branded or promotional materials, including vendor management and timeline coordination
• Familiarity with Auburn University branding, licensing, and Trademark Management guidelines
• Experience working with Auburn University-approved or licensed promotional vendors
• Experience with basic design

Why Work at Auburn?

Temporary Employment Services (TES), a unit of the Auburn University Department of Human Resources, is an in-house support center established to meet the temporary employment needs of the university. TES provides qualified and dedicated temporary employees in a wide variety of occupations to meet the staffing needs throughout the campus. Temporary employees are hired for a variety of reasons with the most common being:

• Assistance in the place of a regular employee who is absent for a specified period of time
• Additional assistance during periods of abnormal or peak workloads
• Assistance with special projects
• Seasonal work
• Emergencies

If you are looking for an employment opportunity, TES is a great way to showcase your professional skills and assist Auburn University while gaining valuable work experience within higher education.

AU students are not eligible for TES.

Equal Opportunity Compliance Statement

It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit the Office of Equal Opportunity Compliance’s website to learn more.

Tagged as: Employment