Administrative Assistant 3 (req36887)

Requisition ID: req36887

Working Title: Administrative Assistant 3

Position Grade: 08

Position Summary

The Clinical Law Program at the UNM School of Law is a law firm where advanced law students represent clients under the supervision of Law School faculty who are licensed attorneys.

We are seeking a professional, highly organized individual with strong communication skills to join our administrative support team. This position plays a critical role in the day-to-day operations of a busy academic legal office and provides direct administrative support to multiple law practice areas.

Key administrative support duties include:

• Greet visitors, answer phones, and maintain a professional and welcoming front desk environment
• Communicate effectively with faculty, staff, students, clients, and members of the public
• Administer the lifecycle of confidential client files through an online case management system
• Provide consistent procedural guidance to clinical law students regarding administrative processes, file maintenance, and office practices
• Maintain confidentiality and exercise sound judgment when handling sensitive information
• Apply established law office procedures accurately, consistently, and with attention to detail

This position offers the opportunity to support meaningful client representation and student learning by contributing to our collaborative legal/academic program.

See the Position Description for additional information.

Conditions of Employment

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University’s influenza vaccination requirement.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

• Administrative support experience in an office or educational environment requiring accuracy, attention to detail, and adherence to established procedures
• Experience with electronic and/or physical records management
• Ability to work effectively with individuals at all levels of an organization while following defined workflows and office practices
• Strong verbal and written communication skills, with the ability to prepare clear and accurate emails and office correspondence
• Proficiency with Microsoft Office or Microsoft 365 in a professional setting
• Experience maintaining confidentiality of sensitive information

Campus: Main – Albuquerque, NM

Department: School of Law (588A)

Employment Type: Staff

Staff Type: Regular – Full-Time

Status: Non-Exempt

Pay: Hourly: $18.27 – $23.50

Benefits Eligible
This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.

ERB Statement
As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.

Background Check Required: Yes

For Best Consideration Date: 6/23/2026

Eligible for Remote Work
No

Application Instructions

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

Provide a cover letter, resume/ UNMJobs application and three professional references (supervisory preferred). Incomplete applications will not be considered.

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