HR Coordinator – 140010

Filing Deadline: Mon 7/6/2026

UC San Diego values and welcomes
people from all backgrounds. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that
you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

UCSD
Layoff from Career Appointment: Apply by 6/25/2026 for consideration with preference for rehire. All layoff applicants should contact
their Employment Advisor.

Reassignment Applicants: Eligible Reassignment clients should contact their Disability Counselor
for assistance.

DESCRIPTION

Reporting to the Sr. HR Operations Manager, the HR Coordinator is responsible
for the review and coordination of monthly and biweekly payroll/timekeeping duties, including performing Human Resources and general
administrative coordination activities for the Campus Recreation Department. The Recreation Business Office supports the department in
developing and administering the administrative, financial and human resource infrastructure for the department, which includes 74 career
staff members, 600+ student employees and 500+ non-student instructors along with an annual budget in excess of $17 million.

The HR
Coordinator serves as the primary point of contact for triaging and resolving ServiceNow (SNOW) tickets and maintaining HRTracker. This role
coordinates and processes background checks for students, BYAs, contingent workers (volunteers), and career hires, ensuring compliance with
organizational policies and hiring requirements. The HR Coordinator responsibilities include initiating and administering contingent worker
appointments, and responding to HR and staffing-related inquiries including re-allocations of student FTEs, FLSA status and other HR
transactions in collaboration with the Senior HR Operations Manager when needed.

As the primary liaison to the Student Employment
Office, the HR Coordinator is responsible for creating and posting student job openings, coordinating recruitment activities, and manages
the completion and onboarding of all student hires and contingent workers, including I-9 verification to ensure a timely and compliant
onboarding experience.

The HR Coordinator takes the primary role in all payroll and timekeeping and HR administrative coordination
processes, transactions, and questions. Responsible for the bi-weekly and monthly timekeeping processing, including monitoring and auditing
leave usage, balances and troubleshooting errors. Create and generate timekeeping reports to reconcile bi-weekly and monthly timekeeping.
Update Overtime and Comp Time Elections. Process separations and final wages payments. Update student positions to reflect Federal Work
Study.

The HR Coordinator functions as a RECBO team member and provides positive contributions to achieve the goals of the Campus
Recreation Department. Performance of duties requires strict confidentiality in all personnel matters, strong customer service skills,
attention to detail, ability to prioritize workload and excellent interpersonal and communication skills.

At all times, the HR
Coordinator will demonstrate the characteristics of professionalism in attire, attitude, conversation, behavior and attentiveness to others.
All staff members are required to uphold the UC San Diego Principles of Community and to promote a positive and collaborative team
environment.

This job description is not intended to be all-inclusive. The HR Coordinator will also perform other duties
commensurate with the level and scope of this position as requested by their supervisor or other leadership personnel. The HR Coordinator
will assist and support their colleagues during times of peak workload as appropriate and as approved by their supervisor. Job descriptions
are reviewed periodically and may be revised as deemed necessary.

Cover letter required for application to be considered
complete.

QUALIFICATIONS

• Demonstrated strong payroll and accounting skills; knowledge of
  accounting procedures; experience with payroll/timekeeping systems administration; budget/financial reports; and
  reconciliation.
• Demonstrated ability to fully understand assignments; analyze, interpret and apply policies and procedures; research
  and gather data and information from a variety of resources in an independent and reliable manner; and/or evaluate solutions and provide
  recommendations for resolutions.
• Strong oral and written communication skills to communicate and interact with diverse personalities
  with demonstrated ability to convey information and provide guidelines in a clear and professional manner, using diplomacy, tact and
  discretion in all interactions. Demonstrated strong customer service experience in human resources.
• Ability to train other staff in
  processing payroll and timekeeping.
• Demonstrated customer service experience. Excellent interpersonal skills and ability to maintain
  cooperative working relationships with all levels of the University community. Ability to successfully communicate and interact with
  students, staff, co-workers and community members.
• Demonstrated ability to function efficiently and productively as a team member,
  with all the interpersonal skills required to build and maintain cooperative working relationships with a variety of individuals and work
  groups. Ability to effectively implement the goals and needs of the department and programs while still complying with relevant
  policy.
• Proven ability to work with figures and pay strict attention to detail. Demonstrated ability to identify, troubleshoot, and
  resolve problems or discrepancies.
• Demonstrated experience in managing payroll administration and timekeeping procedures including
  calculation of holiday pay, overtime and comp time. Demonstrated experience with online payroll systems used by department (EcoTime) and the
  ability to use software and databases to process a full range of payroll actions.
• Proven ability to analyze complex pay records,
  personnel forms and payroll time records to initiate actions.
• Strong organizational skills, with accuracy and attention to detail.
  Demonstrated ability to meet deadlines despite frequent interruptions and changing demands.
• Ability to maintain strict
  confidentiality and handle sensitive matters discreetly. Ability to follow and adhere to policies and procedures concerning confidentiality,
  security and retention of information and systems.
• Ability to set-up and maintain filing systems to ease of retrieval by self and
  others. Skill in accurate record keeping with strict attention to detail.
• Advanced computer skills, including understanding of and
  proven ability using various spreadsheet and word processing programs and internet browsers, with demonstrated ability to generate
  reports.
• Working knowledge of University policies and procedures regarding personnel, payroll and recruitment.
• Demonstrated
  knowledge of University and department forms and their use.
• Skill in coordinating administrative activities by determining the time,
  place and sequence of actions to be taken.
• Demonstrated human resources experience to include: recruitment, staff employment,
  on-boarding, and other personnel processes.

SPECIAL CONDITIONS

• Job offer is contingent upon satisfactory
  clearance based on Background Check results.
• Requires flexibility in work schedule to meet demanding and changing workload. May be
  required to work after core business hours and/or weekends, on occasion. Occasional overtime may be necessary.
• Vacation restrictions
  during critical/deadline periods (fiscal closing and beginning of academic quarters).
• Mandated Reporter: This position has been
  identified as a Mandated Reporter pursuant to the California Child Abuse and Neglect Reporting Act and requires immediate reporting of
  physical abuse, sexual abuse, emotional abuse, or neglect of anyone under the age of 18. It is the responsibility of the Mandated Reporter
  to ensure that they obtain proper training in order to fulfill their reporting responsibilities as required by the California Child Abuse
  and Neglect Reporting Act and University policy and to complete and submit the required reports to the UC San Diego Police Department
  without delay.

Pay Transparency Act

Annual Full Pay Range: $61,429 – $88,030 (will be prorated if the appointment
percentage is less than 100%)

Hourly Equivalent: $29.42 – $42.16

Factors in determining the appropriate compensation for a
role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs.
The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for
this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal
equity, budget, and collective bargaining agreements (when applicable).

If employed by the University of California, you will be
required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local
public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San
Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more
information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity Employer. All
qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender
identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

For the
University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment.
Please visit smokefree.ucsd.edu for more information.

Misconduct Disclosure Requirement: As a condition of employment, the
final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or
judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of
substantiated misconduct with a previous employer.

a. “Misconduct” means any violation of the policies governing employee conduct at
the applicant’s previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual
assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC’s policies addressing some
forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct
  in the Workplace

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